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Administrative Assistant 1
Ref No.: 18-15540
Location: Brookline, Massachusetts
Job Title: Administrative Assistant
Job Location: Brookline, MA
Job Duration: 6 Months +

General office management
-monitor and maintain office supplies and inventory
-maintain ideal office conditions (clean, take out trash, water plants and arrange any necessary repairs). We have cleaners, a plant maintenance contract and I manage most facility repairs but there are times when we need to jump in prior to or after events.
-manage the coding, assignment and authorization of invoices, credit card statements and expense reimbursements for payment
-ensure department credit cards are reconciled and paid on time
-manage parking passes (they are set on a rotation and would require much time if any)
-coordinate with IT department on all office specific needs (this is office equipment / not responsible for team members devices)
-greet and provide general support to visitors and callers to our Brookline location
-help sort and redirect our InGoodCompany email account
-coordinate catering for internal meetings and events when needed (we have a GrubHub account so its a pretty light lift)
-be present for shipments and deliveries
Communication assistance
-assist in scheduling / orchestrating larger internal meetings and necessary communications
-assisting in management of class schedules on our website- adding / removing
-manage CVent links and event attendees in CVent (this is our event management platform)
-confirm attendance of our event guests via phone calls, texts and/or emails
-managing sign-ups and sending sign ups to BoomSet (this is our event registration platform)
-coordinate with Financial Advisor assistants for scheduling