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Executive Admin
Ref No.: 18-14588
Location: Brighton, Massachusetts
Position Type:Contract
Executive Assistant
Boston, MA
6 month contract (ideally contract to perm)

Executive Assistant needed to support our C-level client. Consultant will be able to multi task while being responsible for arranging and scheduling meetings, scheduling and managing domestic and international travel, submitting expense reports, office management (shared responsibilities) and supporting other senior operations leaders as needed.
Must be a strong communicator.
Responsibilities include:
◦Provide administrative support to the C-suite and senior operations leaders, including scheduling meetings, coordinating calendars, and arranging travel (Concur is the tool used for travel)
◦Answering multi-line phone and ensuring messages are delivered for teams supported
◦Provide support and assistance in the preparation of general correspondence, presentations, and reports
◦Perform general office management duties, such as ordering supplies and keeping shared spaces in good working order (conference rooms, pantries, reception).
◦Manage invoices, reports, memos, letters, financial statements and/or other documents, using Microsoft Suite software
◦Coordinate visitors to office (including other staff, consultants, and auditors.)
◦Arrange catering and AV requirements for major meetings (may include external or internal parties)
◦Process invoices for payment; research and resolve issues/problems with payments
◦Maintain relationships with building management, technology support team, and other external support organizations / vendors
◦Manage office facilities to include moves and changes including but not limited to: visitor management, contractor management and basic business continuity response. May also work with building management and vendors to resolve any day to day issues
◦Share responsibilities with mail and package delivery
◦Assisting with special projects and performing other duties and functions as requested

QUALIFICATIONS
◦Associate's degree or equivalent education and experience. Bachelor's degree preferred
◦Minimum eight years' experience supporting one or more senior leaders and their teams
◦Strongly prefer insurance industry experience
◦Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); strong Microsoft Outlook skills Excellent communication and interpersonal skills Ability to multi-task and handle multiple responsibilities
◦Motivation to work in a team oriented and fast-paced environment
◦Ability to work well with a group of other admins, including the ability to develop new processes and approaches as needed to support the office
Eagerness to learn and solid work ethic