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Executive Assistant I
Ref No.: 18-14297
Location: Indianapolis, Indiana
Seeking an Executive Assistant to provide consistent, high-level general support to several Marketing and Retail Cloud Executives. This individual will provide day-to-day administrative support and requires organizational skills, professional demeanor, sense of urgency, ability to multitask and prioritize, attention to detail as well as the ability to appropriately manage confidential information.

Calendar Management:
Manage day-to-day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
Take into consideration calendar priorities based on fiscal calendar, current projects, customer fire drills, team needs and Dreamforce.

Business Travel Bookings:
Book appropriate domestic travel using Concur within our travel policy taking into account costs and proper documentation.

Expenses:
Submit accurate expense reports via Concur in a timely manner adhering to policy

Event Management:
Organization of quarterly meetings, volunteering events, off-sites, etc.

Additional Tasks:
Assist with food orders, luncheon planning, etc.
Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.
Other administrative duties as requested.

Soft Skills:
Use initiative and judgment within established guidelines.
Effectively interface with employees from other groups within the company and senior executives inside and outside the company.
Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities.
Flexibility in response to changing priorities and needs.
Proven ability to manage projects, work under pressure and consistently make deadlines.
Technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Gcal.
Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.

Ideal Additional Skills:
Salesforce experience a plus.
Previous technology industry a plus.
5+ years experience
Bachelor's degree preferred.