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Admin Assistant III-US
Ref No.: 18-14101
Location: Waltham, Massachusetts
Job Title: Admin Assistant
Job ID : NGGJP00003870
Location: Waltham, MA
Duration: 3 months and ***Contract to Perm***

Job Purpose:

The role holder provides a routine administrative support service to an assigned employee, or group of employees, by carrying out a wide range of duties on a day to day basis.
Key Accountabilities:
  • Under specific direction from their line manger, carry out a variety of administrative tasks in order to support individual and departmental activity.
  • Effectively manage calendars for meetings, workshops, appointments and plan and coordinate travel arrangements.
  • Maintain and update financial & other relevant information, through the use of spreadsheets, systems databases etc. in order to ensure data is accurate and easily accessible.
  • Collect data using a variety of standard sources e.g. company reports, government data and internet and input into standard formats in order to produce accurate reports for use by others.
  • Act as the first point of contact in order to support the resolution of customer queries.
  • Respond to customer queries relevant to department in order to ensure immediate response to problems.

Knowledge & Experience Requirements:
  • Associates Degree in Secretarial Science with 4+ years of qualifying experience or equivalent.
  • Strong working knowledge of Microsoft Applications: Word, Excel and PowerPoint.
Capability Requirements: Customer Orientation 2: Takes personal responsibility for correcting problems promptly and communicates effectively with external and internal customers to monitor delivery and satisfaction. Attention to Detail 2: Reviews accuracy of own work and checks that all details are accurate to ensure multiple tasks and projects are completed on time. Analytical Thinking 2: Identifies basic relationships, with the ability to prepare special reports by combining and summarizing data from several sources. Initiative 2: Acts quickly and decisively in time-sensitive situations demonstrating resourcefulness.