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Admin Assistant IV (Executive)
Ref No.: 18-14068
Location: Bridgewater, New Jersey
Provides general administrative support to one or more managers. Specific duties and responsibilities may vary based on department and level(s) of management supported.Provides administrative support requiring advanced knowledge of department, division/business unit, and company functions. Performs complex, specialized projects requiring strong initiative. Regularly handles confidential material and information and exercises discretion in doing so. Responsibilities include assembling data, preparing grammatically correct correspondence, completing analyses and providing preliminary recommendations for a variety of reports for review/approval by senior manager. Information may be in preparation for meetings with the Board of Directors or CEO. Oversees organization and maintenance of department filing system including confidential data. Ensures department supplies needs are met. Manages department communication for manager(s) including mail and email. Responds to various inquiries for information according to general guidelines Coordinates meetings, maintains calendars, makes travel arrangements, etc. Provides guidance and training to less experienced administrative staff. Completes other duties as requested. Contacts are frequent with individuals representing outside organizations, and or individuals of significant importance within the company. Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication. Applies advanced concepts and additional skills and knowledge acquired through experience while performing the most complex tasks of the position. Generally receives no instructions on routine assignments while under limited supervision. Receives general instructions on new work, which is generally reviewed upon completion. Provides work direction to lower-level staff.

MS Office Suite