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Administrative Associate III LEGAL
Ref No.: 18-13700
Location: South San Francisco, California
Job Title: Administrative Associate III LEGAL
Job Company: Major BioPharma
Job Location: South San Francisco, CA
Job Duration: 6+ mos contract

Job Description:

Type and proof complex documents in Word including advanced formatting and editing based upon redlines.
File management (paper and electronic).
Prepare basic PowerPoint presentations with minimal attorney guidance.
Manage multiple calendar schedules, proactively anticipate and/or resolve meeting conflicts.
Ensure attorneys are prepared for pending meetings (materials).
Coordinate and arrange travel.
Process expense reports.
Participate in small scale projects.
Maintain attorney desk references.
Manage relevant distribution lists.
Be the point of contact for supported attorneys.
Ability to learn internal computer and database systems for contracts, regulatory filings, etc.
Handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information.

Desired Skills:
At least 3-4 years of recent experience as an administrative assistant.
Excellent interpersonal and verbal/written communication skills.
Ability to work effectively, independently and accurately, sometimes under pressure.
Excellent time management, organizational skills, attention to detail, follow through and ability to prioritize.
Work and interact in a highly professional manner with a wide range of people within the department and across the company.
Be collaborative and willing to contribute and assist others in the department as needs arise.
Handle multiple tasks simultaneously.
Proficiency in Microsoft Word, Excel and PowerPoint is required.
Must be able to lift up to 10 pounds.

Education:
Experience in the legal field preferred! Bachelor's degree preferred not a requirement.