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Project Coordinator I
Ref No.: 18-08235
Location: Bridgewater, New Jersey
Job Description:
Perform a wide range of administrative and project support activities for the department to facilitate the efficient operation of the program management organization.
Main missions
General Support:
o High level support to Global Head, Program Management and team ( and support for 5 Program Managers)
o Responsible for heavy calendar management, requiring interaction with both internal and external participants to coordinate a variety of meetings (on- and off-site, teleconference, video teleconference)
o Handle confidential information, prepare and edit presentations and other documents, attend Core Team Meetings, as needed, and prepare and distribute minutes
o Arrange travel schedule and reservations, and travel and expense reporting
Contract and Purchase Administration:
o Serve as point-of-contact for NA DCV contracts ensuring timely execution and management maintaining alignment across different reporting tools within Medical and Transparency
o Act as operational oversight and ensure all contracts executed are compliant, adhering to company guidelines for timing
o Generate number of Contracts and Purchase Orders for the NA DCV. Track budget and spend, monitor and maintain monthly prism reports
o Shepherd contracts through process and alert approvers (Legal/Finance/Compliance/Medical) to check their queues and identify roadblocks that could impede contract approvals
o Follow-up with outside vendors and have knowledge-based discussions regarding aspects of contracting process
o Records Coordinator for the department

Proven ability to coordinate several activities and stakeholders.
Exposure and expertise in project management.
Ability to network and communicate across diverse functions and to work effectively in a matrix organization, and, if necessary, across companies in co-development projects.
Team player
Excellent communication skills
Fluent in English