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Programs Scheduler
Ref No.: 18-08031
Location: Menlo Park, California
Responsibilities
Manage high volume of scheduling for training courses across multiple calendars and global locations, including over 200 presenters and a range of 10-300 attendees per session
Forecast attendee numbers to plan adequate training space
Coordinate with Facilities to reserve and set up large training rooms
Assist with operations of onboarding programs including communication, participant tracking, and data accuracy
Arrange video conferences and space in multiple offices for remote attendees
Maintain desk arrangements and tracking for new hires
Collaborate with engineering team to improve and maintain scheduling tools
Assist and coordinate internal social events, as needed
Record and manage swag inventory and ordering

Requirements
Extremely organized with the ability to prioritize multiple tasks while managing time efficiently
1+ years of experience of heavy, complex scheduling
1+ years of experience with coordination of high level of logistics in a fast paced environment
Strong verbal and written communication skills
Passion to improve processes and efficiency
Detail-oriented and creative problem solver
Ability to create and sustain productive relationships with both technical and non-technical people
Dedicated to upholding an evolving Facebook and Engineering culture
Approachable, patient and willing to answer questions
Familiarity with Outlook, Microsoft Office, and Facebook
Quick learner with ability to pick up new tools easily