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Account Executive
Ref No.: 18-06558
Location: Carlsbad, California
Title: Executive Assistant - IT

Independently performs advanced, administrative and confidential assignments. Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy. Plans, organizes and schedules work according to standard procedures. Requires extensive knowledge of company operations and organizational procedures. May require regular use of technical and business vocabulary. Will
support 2 VPs and their team. Location is in Carlsbad CARESPONSIBILITIES: Manages schedule, arranging appointments, meetings, conference calls, etc.Make travel arrangements and manage expense submissionsHandles calls and greets key executive visitors.Take Dictations and minutes and accurately enter dataHelp proof reading and developing power point presentations as neededAble to work off hours as needed to support executivesGathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Contacts may be of sensitive, complex and confidential nature.Organizes correspondence and email; responds to requests for information.Coordinates activities between departments and outside parties.Composes complex documents using Microsoft Office Suite (Word, Excel, Power point, Visio, documents, emails, text, etc.)Conducts research to compile data relating to required department reports and special projects.Makes recommendations on report formats and software requirements.Responds to correspondence not requiring Executive’s attention.Communicates department policies and procedures as directed by Executive.Performs administrative duties such as handling telephone calls, letters and/or visitors, answering questions, and furnishing information, opening and distributing mail, settling expense accounts and maintaining office supply inventories and appointment calendars.Coordinates off-site meetings and executive events.May provide support to other members of senior management.Performs other related duties and special projects as assigned.QUALIFICATIONS AND OTHER REQUIREMENTS:High School Diploma + 5 years of experienceBachelor’s degree (Preferred)Experience supporting high level executivesHigh level of professionalismExperienced in multiple forms of written communications including business presentations, proposals, and memosInstinctive ability to prioritize and quickly address core tasksDemonstrated organizational skills for time critical deadlines and multi taskingHandling confidential material, have strong follow-up skills Ability and willingness to work in a fast-paced working environmentAbility to perform responsibilities with a high level of tact and integrity due to the frequency of senior level internal and external contacts.Ability to adapt seamlessly and proactively within a fast-paced, fluid work environment.