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Billing Specialist
Ref No.: 18-05788
Location: Cambridge, Massachusetts
Max Bill Rate is (USD)25.31
Manager Notes: It’s a very simple straightforward role and essentially all we need is someone who is comfortable with processing invoices and simple admin tasks like calendar management and answering phones. Attention to detail is a MUST.
The Legal Billing Assistant (Temporary) is responsible for processing purchasing/payment documents and resolving any issues that arise. This individual ensures all invoices are processed in accordance with the corporation’s policies and procedures and entered accurately into our internal accounting system. In addition, this person may take on certain responsibilities of an Executive Assistant providing calendar management, phone support, and expense reporting for Legal Executives.
In this role, you will:
Ensure the accurate and timely processing of all invoices
Pay particular attention to contracts that do not fit the normal billing schedule
Process invoices of different currencies from all over the world, translating foreign currency into local currency
Manage the leader’s daily schedule
Maintain calendar and provide back-up documents for scheduled meetings
Schedule meetings with internal and external customers as needed
Act as gatekeeper to the leader for all meetings, visitors, candidates, phone calls, and mail
Complete expense reports

A detail-oriented, multitasker with knowledge of invoice processing and how these processes interrelate and impact a company’s financial statements. Although this individual has exceptional interpersonal skills and enjoys being a team player and role model for others, they are also able to work independently, as needed. This person is results-oriented and has the self-motivation to continuously learn and develop their skills.