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Executive Assistant II
Ref No.: 18-05243
Location: San Francisco, California
Executive Assistant

Looking for a detail-oriented Executive Assistant to join the Operations Team. This is the perfect opportunity for someone who is looking to kick-start their career in the technology space and operations vertical, or for a career administrative assistant who is looking to contribute to a startup environment.

The Executive Assistant will be responsible for supporting Quip executives' day to day scheduling, travel, and expense reporting. As a member of Quip's operations team, they will also support Quip event planning, coordinate Engineering Manager initiative, act as a liaison to Core, and support internal communications.

The successful candidate will be detail-oriented, possess outstanding communication skills tailored to a wide spectrum of people, and be adept at juggling multiple tasks.

Executive Assistant Responsibilities

* Manage day-to-day schedules for 2-3 executives
* Coordinate internal and external meetings
* Book travel and manage expenses
* Plan & coordinate employee and other company-related events
* Drive & support People Operations initiatives in partnership with the Management Team.
* Coordinate special projects for the executive as needed

Internal Operations Responsibilities

* Project manage & execute team offsites, onsite meetings, social events, and volunteering.
* Be the Quip-Liasion for our Core teams, and the teams you support.
* Support Team Productivity & Communications.

Skills / Requirements

* Detail oriented, with proven track record of strong project managements skills.
* Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
* Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
* Demonstrate ability to maintain high level of professionalism, confidentiality, discretion and judgment.
* Flexible, in terms of willingness to jump in and help. The Quip operations team is all hands on deck.
* Friendly and positive attitude.
* Experience in a professional environment required.
* Bachelors Degree preferred.

Added Bonus

* Experience working with executives in a fast-paced environment with a growing team
* A Quip user!