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Administrative Assistant II
Ref No.: 18-04985
Location: La Jolla, California
Position Type:Contract
Title: Administrative Assistant II
Location: La Jolla, CA
Duration: 5 months with possible extensions

Job Description:
Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside of Pharmaceutical when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary. Years of Experience 3-5.

Preferred Skill Sets:
o Pharmaceutical experience
o People person
o Proj Mgmt skills
o Proactive
o Concur (software) experience