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Reference # : 18-00024 Title : Realty Technician 2
Location : Kalispell, MT
Position Type : Contract
Experience Level : Start Date : 02/26/2018  
Realty Technician 2
Specialty ? Right of Way, Land Management & Acquisition Support

Additional Position Information:

Position Overview:
This full-time contract position provides support to the Supervisory Realty Specialist (TERR-EAST REGION) and is located in Kalispell, Montana. This position generally involves office work but can require field work to support the Field Realty Specialists/Right-of-Way Agents (RS) within their region. This position supports the opening and closing of land management cases including Land Use Review Requests (LURR) preparation and preliminary research, drafting documents for review by RS, as well as preparing exhibits and maps. In addition, this position supports the acquisition process including completed Land Rights Reviews (LRR) and preparing acquisition packages. This position supports Real Property Field Services (TERR).

Contract personnel are not allowed to direct Federal employees, nor are they allowed to authorize expenditures or make decisions on behalf of BPA; these functions are specifically assigned to BPA employees. Contract personnel provide analysis, information and input to those functions. Additionally, contract personnel may only represent BPA (such as at seminars, industry events, etc.) with written authorization from a BPA Vice President.

This position is NOT open to Foreign National candidates

Position Responsibilities include:
Note: all official drafts, documents, materials and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager and/or other federal personnel with the authority to do so.
  • Process Land Use Applications, using the Realty Technical Services preliminary checklist to assign a case number, set up case in BPA's Land Information System (LIS), conduct preliminary research, gather applicable maps, prepare Land Use Review Request (LURR) and prepare and transmit case file to appropriate Realty Specialist (RS).
  • Assist in verification of legal description for accuracy, consistency and format accuracy for a variety of legal documents prepared by RS.
  • Draft land management, legal and other documents, validating legal descriptions and formatting accuracy for BPA Realty Specialists to review and approve. Utilize existing document templates and established processes to draft necessary documents. Recommend modifications to document templates to accommodate unique situations.
  • Support Realty Specialists in mailing and obtaining Permission to Enter Property (PEP) forms for all project related activities.
  • Provide courthouse real estate research, including ownership, land rights, property descriptions, zoning, land use planning, etc. Provide support in creating name and address lists used for landowner notifications, PEP forms, etc.
  • Research, identify and/or summarize Bonneville Power Administration (BPA) property rights and private property ownership for Realty Specialist review and use.
  • Research and gather BPA acquisition vesting documents, BPA land use permits, engineering and survey maps, assessor's plats, subdivision plats and miscellaneous property ownership information for Realty Specialist review and use.
  • Perform field work supporting RS in conducting acquisition activities, delivering documents for signature by landowner, crop damage inspection, documenting the certificate of inspection and possession and collecting field data as needed.
  • Verify all necessary exceptions are included with title report provided by Real Property Projects team for project-related activities.
  • Complete Land Rights Reviews (LRR) using information provided in LIS and Application Extender.
  • Prepare acquisition assembly packages and review them for clerical and formatting errors and confirm all necessary acquisition documents are supplied.
  • Review real estate-related agreements for compliance.
  • Work with applicants to provide adequate information on land use applications to include site visits, property owner meetings, and other field research as required.
  • Using the Case Closing Checklist, close Land Management case files and prepare file for closing transmittal, to include purging the file when case is complete, input, update and verify information into LIS, and prepare closing sheet.
  • Utilize various county internet web sites, LIS, ProjectWise, Transmission Line Maintenance (TLM) APPS, as well as ApplicationXtender.
  • Perform other administrative tasks as requested, including copying, mail delivery, faxing, report collations and document assembly.
  • Receive application fees and process as appropriate.
  • Answer telephone and respond to real estate questions from the public including landowners, developers, public agencies, and utility companies regarding documented policy of proposed uses of BPA's right-of-ways. Typically these assignments will be general in nature but can be responded to with assistance of a Supervisory Realty Specialist.
  • Provide clerical support to managers and/or management staff;
  • Create, type, edit, and finalize a variety of related materials, including documents, letters, and memorandum using Word or other Microsoft products.
  • Perform copying, mail delivery, faxing, report collations and document assembly.

Position Requirements:
  • High School Diploma or GED is required.
  • Associates Degree highly desirable.
  • This is a Level 2 position: 3-4 years of property management, real estate, title review or related work experience is required.
  • Course work or experience related to Real Estate principles, practices, precedent cases, and comprehension of the technicalities of government real property procedures, rules and regulations is required.
Note: Matrix and resume should detail any course work or experience related to Real Estate principles, practices, precedent cases, and comprehension of the technicalities of government real property procedures, rules and regulations. Provide a list of the specific course work/classes being claimed as "qualifying?, including a list of specific hours for each class and the name of the education institution where the classes were taken (for example: Courses taken at Portland State University: Real Estate Principles USP 233 - 3 semester hours; Real Estate Law USP/RE 438 - 3 semester hours, etc.). Must provide a crosswalk or reference in the education/experience portion of the qualifications matrix that points back to the coursework info provided in the resume.
  • Professional knowledge of the principles, practices, techniques, and underlying concepts of Real Property Services, which may include Geospatial Services, Survey and Mapping, Real Property Field Services, Realty Support Services, or experience coordinating projects that include these support services is required.
  • Demonstrated proficiency in Microsoft Office Suite software including MS Word, Excel, Outlook is required (MS Office 2010 proficiency is required).

Technical Requirements:
  • Knowledge of real estate documents including but not limited to: Warranty Deeds, Deeds of Trust, Mortgages, Quit Claim Deeds, Liens, property title reports, and assessor/treasurer property information reports

General Requirements:
  • Ability to work independently and manage one's time.
  • Ability to keep information organized and confidential.
  • Demonstrate excellent customer service skills
  • Carry out assigned tasks with a professional demeanor.
  • Assertive communication skills required, both verbal and written.
  • Follow established BPA processes and procedures.
  • Ensure proper identification as a contract worker in all communications, correspondence, etc

Additional Position Requirements:
  • The selected candidate will be required to sign a BPA Non-Disclosure Agreement (NDA) as a condition of the contract assignment.
  • This position may be eligible for situational off-site work, subject to the completion of the Supplemental Labor Memorandum of Understanding (MOU).
  • RSA token shall only be utilized when conducting work directly related to the API. Any other work is unauthorized. Contract worker is responsible for the safe-keeping of the BPA issued RSA Token at all times. If the RSA Token is lost or compromised, immediately contact the COTR. All information associated with work performed offsite must be maintained in the BPA network environment. No BPA information will be allowed to be transmitted, stored, and created, etc., on the contract worker's personal devices. Contract personnel must follow all BPA and government-wide security, asset management, and cyber security policies and procedures.
  • Offsite work may only be performed within the BPA service area unless approved by the Supplemental Labor Management Office (SLMO). Contract personnel must keep their employer informed of their work location at all times and must coordinate any changes with their employer and SLMO before the change occurs.
  • Up to 25% field travel, throughout the BPA service area of Oregon, Washington, Idaho, western Montana, northern Nevada, northern California and western Wyoming is expected.
  • Anticipated Overtime up to: 10%.
  • Daily work hours to be Monday thru Friday, 7:30am ? 4:00pm
  • Required to obtain a Notary License/Commission/Appointment for the State of Montana within 60 days of date of employment.
  • Must be able walk, bend, stoop and hike over rough terrain.
  • Valid State Drivers License is required.
  • First Aid/AED/CPR Certification required within 30 days of assignment start. The worker/employer is responsible for maintaining current certification.
  • Become familiar with and follow the safety practices of the BPA Accident Prevention Manual.
  • Personal Protective Equipment (PPE) is required for all field travel:
  • ASTM F2413-11, Class 75EH rated footwear with over the ankle lace up and rigid sole and heel. Arc Flash-rated footwear requirements: The exterior of the boot must be made entirely of natural materials - all leather or a leather and rubber combination
  • White Hard Hat
  • Electrical and Arc Flash protective clothing is not required.

BPA Provided Training: (Internal BPA provided training will be provided as needed and/or as available. See *NOTE below.)
  • LIS (Land Information System)
  • ApplicationXtender
  • eGIS (Enterprise Geographical Information System)

* NOTE: Attendance at all training, workshops, conferences, etc. must be pre-approved by SLMO. For any such events, requests will be reviewed on a case-by-case basis and approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and are submitted via an expense sheet in Fieldglass.