|Reference # : ||17-04838
||Title : ||Contract/Acquisition Specialist/Administrator 2|
|Position Type : ||Contract|
|Experience Level : ||7 Years
||Start Date / End Date : ||11/20/2017 / 11/24/2018
| Description |
|Contract/Acquisition Specialist/Administrator 2
SCA Crosswalk: Paralegal/Legal Assistant II
Summary: Provides administrative support to higher level Contract Analysts and gains broad, but limited exposure to the contracts profession.
Note: This position title is limited to use within Supply Chain Services - Sourcing Services
Education, Experience, Job Training:
? Bachelor?s degree, with a major in any field, is preferred but not required:
? In lieu of a bachelor?s degree, candidate must have completed at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management (resume content must validate minimum 24 semester hours in the fields listed to qualify for this position).
? Bachelor?s degree can substitute for some related experience (see following)
? Related Experience ? a minimum combination of directly-related experience, on-the-job training, and/or vocational training is desired. Experience should be consistent with the specific requirements of procurement of services, material and/or inventory management. Bachelor?s degree can be substituted for a portion of the experience requirements.
? Minimum Experience Requirements ? Level 2 position:
? 3-5+ years directly-related procurement experience (desired type of procurement experience must be defined in the API) is required (with 24 semester hours of study as detailed above); or
? 2-4 years directly-related procurement experience (desired type of procurement experience must be defined in the API) is required (with Bachelor?s degree).
? Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills (Required)
? Ability to work independently and manage one?s time (Required)
? Ability to produce quality work under deadlines (Required)
? Ability to keep information organized and confidential (Required)
? Previous experience with computer applications, such as MS Office (Required)
? Knowledge and exposure to different contract types (Preferred)
? Knowledge of Bonneville Purchasing Instructions (BPI) (Preferred)
Typical Tasks may include but are not limited to:
? May provide support in the following areas ? solicitation preparation, market research/analysis.
? May perform other administrative duties including filing, photocopying, faxing and computer service
Typical Work Activities may include any of the following:
? Communicating with Management, Peers, or Co-workers ? Providing information to management, co-workers, and peers by telephone, in written form, e-mail, or in person.
? Interacting With Computers ? Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.
? Getting Information ? Observing, receiving, and otherwise obtaining information from all relevant sources.
? Communicating with Persons Outside Organization ? Communicating with people outside the organization, representing the organization to customers. This information can be exchanged in person, in writing, or by telephone or e-mail.
? Organizing, Planning, and Prioritizing Work ? Developing specific goals and plans to prioritize, organize, and accomplish work.
? Establishing and Maintaining Interpersonal Relationships ? Developing constructive and cooperative working relationships with others, and maintaining them over time.
? Making Decisions and Solving Problems ? Analyzing information and evaluating results to choose the best solution and solve problems.
? Processing Information ? Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
? Monitor Processes, Materials, or Surroundings ? Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
? Performing Administrative Activities ? Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Knowledge, Skills and Abilities Requirements:
Knowledge ? The specific position may require any or all of the following:
? Mathematics ? Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
? Clerical ? Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
? Administration and Management ? Knowledge of business principles involved in resource allocation, production methods, and coordination of people and resources.
? Economics and Accounting ? Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
? English Language ? Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
? Production and Processing ? Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
? Computers and Electronics ? Knowledge of computer hardware and software, including applications.
Skills ? The specific position may require any or all of the following:
? Speaking ? Talking to others to convey information effectively.
? Active Listening ? Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate.
? Critical Thinking ? Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
? Judgment and Decision Making ? Considering the relative costs and benefits of potential actions to choose the most appropriate one.
? Reading Comprehension ? Understanding written sentences and paragraphs in work related documents.
? Writing ? Communicating effectively in writing as appropriate for the needs of the audience.
? Time Management ? Managing one's own time and the time of others.
? Mathematics ? Using mathematics to solve problems.
? Active Learning ? Understanding the implications of new information for both current and future problem-solving and decision-making.
? Negotiation ? Bringing others together and trying to reconcile differences.
Abilities ? The specific position may require any or all of the following:
? Oral Expression ? The ability to communicate information and ideas in speaking so others will understand.
? Oral Comprehension ? The ability to listen to and understand information and ideas presented through spoken words and sentences.
? Inductive Reasoning ? The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
? Deductive Reasoning ? The ability to apply general rules to specific problems to produce answers that make sense.
? Problem Sensitivity ? The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
? Speech Clarity ? The ability to speak clearly so others can understand you.
? Written Comprehension ? The ability to read and understand information and ideas presented in writing.
? Speech Recognition ? The ability to identify and understand the speech of another person.
? Near Vision ? The ability to see details at close range (within a few feet of the observer).
? Written Expression ? The ability to communicate information and ideas in writing so others will understand.
? Integrity ? Position requires being honest and ethical.
? Attention to Detail ? Position requires being careful about detail and thorough in completing work tasks.
? Dependability ? Position requires being reliable, responsible, and dependable, and fulfilling obligations.
? Cooperation ? Position requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
? Self Control ? Position requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
? Adaptability/Flexibility ? Position requires being open to change (positive or negative) and to considerable variety in the workplace.
? Initiative ? Position requires a willingness to take on responsibilities and challenges.
? Analytical Thinking ? Position requires analyzing information and using logic to address work-related issues.
? Concern for Others ? Position requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
? Independence ? Position requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
SCA Crosswalk: Paralegal/Legal Assistant II