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Location : Gaithersburg, MD
Position Type : Contract
Experience Level : Start Date / End Date : 07/10/2017 / 01/09/2018  
Project Description:
  • The GMA Therapeutic Area Senior Administrator performs high level project and administrative duties to drive the Therapeutic Areas.
  • The Senior Administrator may flexibly carry out a variety of aligned roles on behalf of the Business Support Office.
  • Each role can involve executive level contact globally, in a dynamic and complex business environment with sensitive and confidential information.
  • Senior Administrators are pro-active and creative, adding value by ensuring both the Therapeutic Vice President (TAVP) and Strategy and Operations Leads (S&O Leads) can deliver on the GMA vision to bring innovative medicines to patients.

Major Responsibilities:
  • Work with the TAVP and S&O Lead to execute operations for the Therapeutic Area
  • Assist S&O Lead and TAVP running critical business reports and cascading communications to the broader TA
  • Assist the S&O Lead in executing the operations for the Therapeutic Area Coordination Unit (TACU) and cascading communications, action items, and solutions for the TACU
  • Manage all TA level iBUY procurement inputs by partnering with S&O Lead, Procurement Business Partner, BSO colleagues, and TA team members (Medical Affairs Leaders, etc.)
  • Run special projects for TAVP and S&O Leads, and independently and pro-actively resolve issues and challenges
  • Proactively manage all aspects of administrative support for TAVP customers: aspects can include:
    • Calendar management
    • Booking travel (both domestic and international)
    • Expense reports
    • Recruitment support
    • Meetings
    • Document management
  • Advise customers and peers on the best way of conducting administrative tasks
  • Administer and be an excellent user of essential IS/IT administrative systems to increase efficiency in day to day work
  • Lead or participate in continuous improvement activities and change management initiatives
  • Contribute to knowledge sharing within the Business Support Office
  • Work collaboratively with Global Colleagues to deliver a lean, consistent and professional global services
  • Provide guidance/coaching and mentoring to colleagues where required
  • Lead or participate in training and development initiatives for administrators or other relevant training

Required Skills:
  • 5 or more years of administrative experience, including at least 2 years experience supporting Senior Leaders
  • Relevant professional qualification in administrative skills
  • Demonstrated advanced proficiency across a broad range of administrative processes and procedures
  • Experience of working in a Pharmaceutical/ Drug Development environment (preferred)
  • Graduate level of education (preferred)

Essential Skills and Capabilities:
  • Capable of proactively prioritizing and managing calendars (with ease)
  • Experienced domestic and global travel coordinator
  • Communicates effectively and confidentially with local and global leadership, internal and external customers
  • Ability to work across functions - Commercial, Regulatory, Project Management, Communications, Senior Leaders, IT/IS
  • Expertise in planning and coordinating internal and external meetings
  • Proficient with Microsoft office suite
  • Current with Client policies (travel, finance, compliance, etc.)
  • Detail oriented with the ability to multi-task in a high volume environment
  • Have a keen understanding of the importance of professional and diplomatic interpersonal skills
  • Be flexible in a changing environment
  • Be responsive, not reactive
  • Be confident, yet humble
  • Leadership strengths should include: Thinks Strategically; Passion for Customers; Drives Performance; Acts Decisively

This 6+ month position starts ASAP.

Please E-MAIL your resume (attachment to email) with rate and availability to Jennifer: