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Executive Administrative Assistant
Ref No.: 17-06887
Location: Pasadena, California
Immediate need for a Executive Administrative Assistant with experience in the Financial services Industry. This is a 6 months contract to perm contract opportunity with long-term potential located in Pasadena.CA. Please review the job description below:


 
Job ID: 17-06887


 Key Responsibilities:/Key Requirements and Technology Experience:

 
  •  Executive Administrative Assistant to support VP(s) of Fortune 500 company at the new Pasadena Innovation Center. this position will be nteracting with key company Executives and other key company Business Units.
  •  Performs complex clerical, administrative and general office duties of a responsible and confidential nature.
  • Routes and answers issues and correspondence not requiring executive’s attention.
  • Makes contacts of a sensitive, complex confidential nature on behalf of the executive.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Coordinates and maintains Executive's calendar and schedule.
  • Coordinates travel schedule including travel arrangements, logistics, and meeting coordination.
  • Provide support for all in-house meetings including agenda, material preparation, meals, room preparation, etc.
  • Substantial contact with internal/external individuals at all levels.
  • Must be able to work with associates in multiple roles and with all levels including senior management. Regularly interacts with Executive Committee members of ADP or a business unit.
  • Expert knowledge of MS Office: Word, Excel, PowerPoint to produce high quality reports, presentation or other documents.
  • Effective listening and verbal communication skills.
  • Ability to handle matters that are highly confidential.
  • Must be able to multitask.
  • Able to keep composure while under pressure and deadline crunches. Demonstrated analytical ability. Must be assertive, creative and be able to work independently and anticipate and address issues in the executive’s absence. Independent thought, ability to be innovative, and decision-making skills are needed. Be able to handle administrative duties to executive department.
  • Typically 6+ years of secretarial/administrative assistant experience. Ability to work with senior executives.

Our client is a leading Financial Services Industry and we are currently interviewing to fill this and other similar contract positions. Qualified candidates should apply online for immediate consideration.