Previous Job
Executive Admin Assistant
Ref No.: 17-12556
Location: Parsippany, New Jersey
Immediate need for a Executive Admin Assistant with experience in the Healthcare Industry. This is a 6+ month’s contract opportunity with long-term potential located in Parsippany,NJ. Please review the job description below:
Job ID: 17 - 12556
Key Responsibilities:
  • Provides advanced administrative support for a senior corporate executive of IMS.
  • Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of such scheduling for the CEO or President.
  • Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events.
  • Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
  • Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
  • Maintains administrative processes and filing systems.
  • Drafts responses under own signature when appropriate.
  • Sets priorities and procedures and may delegate to others.
  • Maintains standards of strict confidentiality with respect to all matters and documents.
  • Handles internal and external executive calendar and executive's time management.
  • Performs various personal services including making reservations and scheduling.
  • May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

Key Requirements and Technology Experience:
  • High school or equivalent diploma and advanced administrative training with a minimum of five (5) years prior related experience.
  • Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.
  • Ability to proactively identify complex problems and needs while developing solutions and provide recommendations to solve situations.
  • Exceptionally strong organizational and time management skills.
  • Excellent follow-through and ability to execute reminders without being intrusive.
  • Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
  • Commitment to high standards of excellence regardless of the deadline pressures.
  • Flexibility to adjust to constantly changing demands and priorities. Team player.
  • Savvy at communicating effectively with company executives, employees, vendors and customers at all levels.

Our client is a leading Healthcare Industry and we are currently interviewing to fill this and other similar contract positions. Qualified candidates should apply online for immediate consideration.