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Contract Administrator/ Paralegal
Ref No.: 18-16322
Location: El Segundo, California
Job Title: Contracts Administrator/Paralegal
Job Company: Entertainment, Consumer Products
Job Location: El Segundo, CA
Job Duration: 4+ months contract

Job Description:

The Contracts Administrator will be responsible to facilitate and manage the contract process between the business teams tracking agreement terms, rights and obligations to ensure complete performance by the company and prepare and process basic agreements with business partners. In addition to assist Sales Executives and LBA attorneys and paralegals.

Job Responsibilities:
  • Verifying details of deals negotiated by business teams as entered into the Rights Logic rights management system – the type of deals include TV & Video, Live Events, Consumer Products & Publishing
  • Resolving conflict checks for deals to ensure rights are available and not already locked up under any existing exclusive agreements.
  • Verifying details of contract amendments negotiated by business teams as entered into the Rights Logic rights management system – the type of deals include TV, Video, Live Events, Consumer Products and Publishing
  • Entering data into tracking sheets set up to monitor process flow of the contract administration process
  • Preparing basic licensing agreements and revisions
  • Finalizing executed contracts and executed contract amendments in the Rights Logic system – this entails reviewing the details on the Rights Logic system against copies of the fully executed contracts and ensuring all details match
  • Responding to queries from business, finance and legal teams
  • Completing any filing and transmission of documents that may be required relating to the finalization of contracts
  • Attending inter-departmental tracking meetings set up to facilitate the contract administration process as and when required
  • Searching and copying of contracts from the DMS system
  • Updating and generating tracking sheets for discussion in tracking meetings with the business teams
  • Liasing with international offices and personnel
  • Liaising with finance to resolve month-end revenue recognition issues

Desired Skills:
  • IT skills; understanding and experience of a rights management system as well as Word, Excel, and Outlook
  • Ability to use initiative and be pro-active
  • Ability to read, understand and prepare basic licensing agreements.
  • Understanding of the licensing arena and of the importance of rights management
  • Finance: understanding of financial concepts as they relate to license agreements – royalties, advances, guarantees, invoicing
  • Excellent communication skills
  • Excellent administrative and organizational skills
  • High attention to detail
  • Ability to act/think logically
  • Ability to stay calm under pressure
  • Helpful but assertive
  • Flexible
  • Innovative
  • Confident
  • PR aspect – aware of high profile of the team
Education:
Bachelors degree preferred

Required
  • CONTRACT ADMINISTRATION
  • EXCELLENT COMMUNICATION SKILLS
  • PROCESS FLOW
  • EXCEL
  • WORD
Additional
  • PUBLISHING
  • BRAND MARKETING
  • CONTRACTS ADMINISTRATOR
  • COPYING
  • DMS
  • FILING
  • FINANCE
  • GOVERNMENT CONTRACT
  • INVOICING
  • MICROSOFT EXCEL
  • MICROSOFT OUTLOOK
  • MICROSOFT WORD
  • ORGANIZATIONAL SKILLS
  • OUTLOOK
  • PR
  • PUBLIC RELATIONS