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Project Coordinator III
Ref No.: 18-16260
Location: Peapack, New Jersey
Job Description: Reports to a Project Manager I or Project Manager II and provides both financial and administrative support. Primary responsibilities may include Project Document Management (creating and maintaining files and spreadsheets, copying and scanning documents, collecting and collating documents for PM’s); various finance functions (reconciliation of general ledger to cost reports, various other monthly reconciliations, invoicing, reporting, creating purchase orders) and general support to the Leadership Team (scheduling, typing, taking minutes, handling correspondence, etc). Years of Experience 5-7.

Roles & Responsibilities:

• Manage portfolio across the various projects (5+) on the team in terms of:
o Update Portfolio status in PoD (Portfolio On Demand)
o Entering forecasts
o Entering accruals by verifying time & expenses incurred across the project teams
o Tracking other team’s spending that hits center projects (Backfill, etc.)
o Invoice and reclasses tracking
o Onboarding & off boarding resources
o Manage training for contracted resources
• Manage Integration funding by working with program team
• Provide portfolio level reporting, metrics and status by working with team members and running SAP BI reports as needed
• Tracking of Statements of Work & Purchase Orders
• Statement of Work creation
• Coordination with vendors for interviews, workshops, etc.
• Facilitate workshops for project teams as needed
• Track and maintain software license & maintenance and on demand software purchases by coordinating with software central and PGS BT Portfolio Management Team.
• Supporting project teams with entering, monitoring and updating relevant project status in Jira & Confluence.
• Procure and Manage Hardware Inventory related to the projects.
• Own Project & Purchase Request submissions across the team.
• Coordinate Plan of Record (PoR) & Roadmap updates

Qualifications:
• Proficient in MS Office Suite (Office, Word, Excel, PowerPoint)
• Understanding of project accounting (accruals, forecast, POs, Invoices, etc)
• Familiarity with software releases and related project management process
• Must be very organized, be able to multi-task and work in a high paced environment
• A good team player that works well with others
• Excellent communication skills, both written and verbal
Position Comments visible to MSP and Supplier: manage multiple project portfolios
maintain budget, forecasting, SOWs,invoicing, POs, accruals, etc.
Help with administrative tasks as well
help on-board new members, set them up with training
5+ years of experience
procurement experience is helpful
Finance+ Client background is helpful

top skills
accounting
MS office skills
portfolio management
communication

tools
SAP for BI reporting
MS office
Ariba