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Executive Assistant
Ref No.: 18-15555
Location: San Francisco, California
Design Executive Admin
As an Executive Assistant you'll provide support to one of our executive leaders (e,g, VP of Design or VP of Finance). You must have the ability to interact with staff at all levels in a fast paced environment, often times under pressure, while remaining flexible, proactive, resourceful, efficient, and demonstrating a high level of professionalism and confidentiality.
Responsibilities:
Daily advanced calendaring, meeting preparations, and assisting the executive with anticipating their day (meeting agendas, printing resumes, conference/video call meeting coordination, etc.)
Work closely with other assistants to coordinate leader's schedules
Schedule interviews, team meetings, press engagements and external guests
Book travel, Airbnb accommodations and meal reservations
Plan and coordinate team events such as team building off-sites
Secure visas and other documents for international travel
Accountable for company credit card receipts and expenses
Maintain ongoing reports or databases, update and organize shared drives/files, update organizational charts
Work on special projects unique to the leader's function or business
Participate in work that benefits the broader administrative team
Complete other duties and special projects as assigned

Requirements:
5+ years of relevant experience, including supporting executives in an administrative capacity
Advanced presentation skills (Google Docs, Keynote, Excel) and grasp of current social networking systems
Strong work ethic, exhibiting professionalism and strong interpersonal skills
Demonstrate outstanding proactive and multi-tasking abilities
Incredibly organized, paying acute attention to detail and follow through
Communicate effectively, both verbally and in writing
Exhibit strong process-oriented skills and strive to find the most efficient way to do things without sacrificing a high quality of work and/or results
Ability to exercise judgment and maintain confidentiality
Passion for trying, learning, improving, and sharing best practices

Education: Open

Required EXCEL CALENDARING EXECUTIVE ADMIN EXECUTIVE ASSISTANT PRESENTATION SKILLS

Additional CREDIT CREDIT CARD DATABASES FINANCE MICROSOFT EXCEL PRINTING SELF MOTIVATED TEAM BUILDING