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Occupancy Planner
Ref No.: 18-15239
Location: South San Francisco, California
Occupancy Planner
The Occupancy Planner will partner with the Scenario & Space Planning Team as well as other Workplace Effectiveness & Site Services Teams to support the campus occupancy plan.
Responsibilities:
Partner with S&SP Team on Occupancy Planning & related activities, including:
Scenario planning & option development
Stack planning
Block planning, including analysis of office/cube ratios
Neighborhood planning
Monitoring day-to-day space utilization
Adjacency mapping
Migration planning
supply/demand summaries
Detailed move planning of all group moves (greater than 10 people)
Quarterly alignment on headcount growth, including working with S&SP Team client validation, executive summaries, detailed scenario charts & graphs etc.
Assist with executive presentations on occupancy planning studies, 5-year occupancy plan, 5-year amenities plan, NWE (Neighborhood Work Environments) Pipeline & Governance, etc.
Occupancy Data Management:
Conduct periodic occupancy audits to ensure information pertaining to department locations, individuals and configuration of spaces are accurate and up to date in CAFM system
Ensure any room-use changes are documented and submitted to the CAFM team
Responsible to submit drafting orders ('GDO') to the documentation group for floor plan updates (cubicle and office layouts)
Manage allocation planning information into the CAFM system and ensure data is kept up to date
Manage space contact information in the CAFM system
Partner with S&SP Team on customer communications
Partner with space planners, conference room team and gCAL team on adding and removing conference rooms on calendar and conference room website

Requirements:
2-4 years of experience in Facility Planning, Architecture or Interior Design
Ability to define problems, collects data, establish facts, and draw valid conclusions
Exceptional written and verbal communication skills
Ability to successfully multitask and able to adjust tasks in accordance with changing deadlines and priorities
Organized, independent and self-motivated (entrepreneurial), enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization
Exceptional interpersonal skills to maintain positive internal and external relationships
Proficient in google Apps, PowerPoint, Excel, Word, Adobe, Smartsheets & CAFM/ARCHIBUS; CAD experience a plus

Education:
Bachelor's Degree – Preferred Fields: Architecture, Engineering, Interior Design, Project Management, Construction Management, Business Management, Life Sciences / Research, Strategic Planning, Project Planning, Facilities Management