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Administrative Assistant II
Ref No.: 18-14993
Location: Grand Rapids, Michigan
Job Title: Administrative Assistant II
Location : Grand Rapids, MI (W 2 only)
Duration: 12+ Months Contract(Strong Possibility Of Extension)

The Administrative Assistant II is an individual responsible for new, higher level administrative / customer centric / support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, customer service, or data entry tasks.

Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.

Additionally, the Administrative Assistant is responsible for:
• Maintaining daily production reports
• Assisting visitors
• Performing other miscellaneous office tasks
• Travel scheduling / coordination and office space coordination
• Makes calculations in an accurate manner
• Be familiar with Company policies and procedures
• Updating customers and management of project status
• Customer request's quality checks
• Problem solving
• Other tasks as assigned

• Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required; Visio and OneNote experience is a plus
• Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
• Ability to perform standard to complex office tasks
• Experience tracking, maintaining and reporting on various inventories
• Ability to prioritize and handle multiple tasks
• Complex integration of conflicting calendar priorities
• Excellent verbal and written communication skills
• Excellent interpersonal and analytical skills
• Excellent organizational skills
• Results Oriented
• 2+ years' experience as Administrative Assistant
• 2+ years' experience in specialized/functional area/discipline
• Experience using electronic calendaring to schedule meetings for many attendees
Skills that may set you apart
• Experience with SAP
• Administrative experience from construction or engineering firm
• Technical knowledge/aptitude