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Freight Payment Coordinator
Ref No.: 18-14407
Location: Marlboro, Massachusetts
Position Type:Contract
Experience Level: 1 Years
Job Title: Freight Payment Coordinator
Job Location: Marlboro, MA
Duration: 04 Months

  • Must be comfortable with and have experience with high volume data entry
  • Candidates should have strong excel skills
  • Accounts payable experience is preferred
  • Experience with Oracle Payment system is a nice to have
Freight Payment Coordinator
Validates and authorizes payment of clients domestic or international transportation related freight and logistics services invoices. Researches and resolves issues associated with the matching and payment of invoices within the Transportation Management System (TMS) and other client corporate systems. Works in a high volume, complex, decision support system in authorizing payment of over $700 million in domestic and international logistics costs, annually.

Major Areas of Responsibility:
  • Performs data entry, performs auditing and payment authorization of freight invoices in a high volume payables area; tests and verifies EDI quality of data;
  • Research multiple and complex variables in determining why an inbound or outbound freight invoice does not match a planned freight movement, prior to authorization;
  • Evaluates and validates the veracity of invoiced costs compared to a predetermined system values lying outside an over or under range, for payment authorization; Researches and identifies invoicing errors caused by inaccurate data in the corporate transportation contract freight rates or other data issues within the Transportation Management System (TMS); directs findings to appropriate parties for corrections.
  • Conducts quarterly account receivable reconciliations with carriers to resolve outstanding invoice issues;
  • Leverages contact with service providers and internal associates throughout the network in determining the cause for the anomalies and identifies solutions to resolve them to effect the correct payment authorization. Resolves contract rate discrepancies as well as other internal and external applications and data errors;
  • Utilizing the routing guide, identifies invoices with vendor routing violations and creates chargebacks. Works with appropriate contact to resolve issues.
  • Participates in special projects or duties as assigned.
Minimum formal education
  • If any, required to perform this job e.g., Bachelor's Degree in Accounting, Law Degree).
  • Associate's degree in accounting preferred.
Minimum job skills required to perform this job
  • Strong organizational skills
  • Strong computer experience
  • Strong ExcelTM Spreadsheet skills
  • Strong math skills with the ability to make sound payment decisions.
  • Strong verbal and written communication skills
  • Basic accounting principles
Minimum experience required to perform this job.
  • 1 year experience in Accounts Payable or finance roles