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Facilities Coordinator I
Ref No.: 18-14302
Location: Hayward, California
PLEASE NOTE THAT THE MANAGER WOULD LIKE THE PERSON TO COME IN AT A (USD)20 pay rate.
The purpose of this position is to support the Global Facilities Management Services Site Services function. This position will be a Facilities Coordinator managing several vendors within the Site Services group. This position will also be responsible to maintain and track the Site Services mail box and Workplace site as well as several other administrative functions

Essential Duties and Responsibilities:
Job duties include, but are not limited to:
Vendor Management
Day to day management of several site services vendors (includes, but not limited to)
Fitness Center
Indoor plants & holiday décor
Break room & office supplies
Refreshment Services
Off-site document management and storage
Landscaping
Onsite amenities such as Dry Cleaning, Car Wash & Detailing, etc.
Manage KPIs and / or SLAs for select vendors
Participate in vendor RFPs (request for proposals) and contract negotiations
Conduct supplier audits as needed
Keep Track of spend for all POs & Invoice Tracker associated with vendors
Administrative
Office ordering and auditing of office supplies
Monitor Site Services Mailbox as well as Workplace pages
Conduct and lead building / site audits
Submit corresponding work orders for audits and follow up on work orders / repairs
Assist with administrative functions for janitorial support
Requirements:
Advanced understanding of Microsoft Excel, Outlook, PowerPoint and Word.
Ability to communicate clearly and professionally both in writing and verbally.
Ability to work independently and cross-functionally in a dynamic environment.
Ability to interface with all levels of the company in a professional manner.
Exceptional problem-solving skills.
Willingness to complete a broad range of administrative responsibilities ranging from entry to senior-level.
Previous corporate experience preferred, but not required