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Project Specialist 2
Ref No.: 18-13953
Location: Springfield, Massachusetts
Job Title: Project Specialist 2
Job Location: Springfield, MA
Job Duration: 3-6 Months +

Job Duties:
  • Financial / Budget Mgmt
  • Maintains program financials
  • Identifies projects that are at risk of being significantly over- or under-budget well in advance
  • Reconciles and processes invoice payments in Ariba (Financial invoice system)
  • Ensures timely entry and approval of contractor hours in the time tracking tools
  • Administrative duties
  • Administrator of PMOfI and ITF SharePoint sites
  • Coordinates time tracking
  • Supports and manages PMOfI / ITF team huddles
  • Coordinates meeting logistics, including agenda and meeting minutes preparation
  • Provides calendar support to the Head of the PMOfI
  • Project Management Support
  • Assists with preparation of presentations to various constituents of the PMOfI
  • Assists project managers with forecasting, budgeting, and resource planning for their individual projects
  • Ensures project managers complete required weekly and monthly tasks, following the PMOfI cadence
  • Handles small project tasks and coordinates or performs activities as needed
  • Troubleshoots issues with process, tools, and reporting

Required Skills:
  • Expert Excel, including operating and troubleshooting multiple linked spreadsheets integrated with SharePoint lists
  • Advanced Microsoft Office Suite 2016, primarily PowerPoint, Outlook, Word
  • General knowledge of collaboration tools, including Box and Huddle Up
  • Advanced SharePoint administration, including InfoPath form designer
  • Bachelors Degree Required