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Administrative Associate IV
Ref No.: 18-13445
Location: South San Francisco, California
Responsibilities throughout this rotation include, but are not limited to:
Calendar management, including meeting scheduling and resolution of scheduling conflicts
Travel arrangements and expense report preparation
Scheduling and preparing meeting rooms, including arranging catering and AV equipment
Scheduling and preparing team, LT and sub-team offsite meetings; including arranging hotel bookings, meeting room/audiovisual equipment, meals/dinner reservations, team building events, ground transportation when necessary, etc.
Frequent interaction and planning with executive-level assistants and their customers across ACM, MCCO and Brands
Interview scheduling; in SSF and potentially in field locations
Manage team roster; update FAO’s Javelin system as needed and email distribution list management
Vendor SOW and invoice submission and interaction with Commercial Contracting, Procurement and Vendor Finance
Actively participate in ACM Admin Team semi-monthly meetings, contribute to planning of ACM/MCCO Wellbeing and culture events as needed
Provide backup support to ACM Admin peers when needed.
Partners closely with aligned Operations Manager to ensure seamless team operations and day-to-day planning.

The successful candidate will demonstrate the following competencies critical to this role:
Communication – Listens well; expresses ideas fluently and logically; is open to input and can be depended on for truthfulness
Teamwork and communication – Creates and atmosphere of openness and trust, collaborates; offers support and encouragement
Achieving results – Is goal directed and persistent; is accountable for meeting commitments; recognizes the contributions of peers
Technical and business expertise – Applies emerging knowledge and trends; builds strong relationships; contributes to expertise within and beyond assigned area