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Occupancy Planner
Ref No.: 18-13051
Location: South San Francisco, California
Job Title: Occupancy Planner
Job Company: Major BioPharma
Job Location: South San Francisco, CA
Job Duration: 3 year contract

Job Description:

The Occupancy Planner will partner with the Scenario & Space Planning Team as well as other Workplace Effectiveness & Site Services Teams to support the campus occupancy plan.

Job Responsibilities:
● Partner with S&SP Team on Occupancy Planning & related activities, including: o Scenario planning & option development
o Stack planning
o Block planning, including analysis of office/cube ratios
o Neighborhood planning
o Monitoring day-to-day space utilization
o Adjacency mapping
o Migration planning
o Supply/demand summaries
o Detailed move planning of all group moves (greater than 10 people)
o Quarterly alignment on headcount growth, including working with S&SP Team client validation, executive summaries, detailed scenario charts & graphs etc.
o Assist with executive presentations on occupancy planning studies, 5-year occupancy plan, 5-year amenities plan, NWE (Neighborhood Work Environments) Pipeline & Governance, etc.
● Occupancy Data Management:
o Conduct periodic occupancy audits to ensure information pertaining to department locations, individuals and configuration of spaces are accurate and up to date in CAFM system
o Ensure any room-use changes are documented and submitted to the CAFM team
o Responsible to submit drafting orders (‘GDO’) to the documentation group for floor plan updates (cubicle and office layouts) o Manage allocation planning information into the CAFM system and ensure data is kept up to date o Manage space contact information in the CAFM system
● Partner with S&SP Team on customer communications
● Partner with space planners, conference room team and gCAL team on adding and removing conference rooms on calendar and conference room website

Requirements:
● 2-4 years of experience in Space & Occupancy Planning, Facility Planning, Architecture, Project Management
● Ability to define problems, collects data, establish facts, and draw valid conclusions
● Exceptional written and verbal communication skills
● Ability to successfully multitask and able to adjust tasks in accordance with changing deadlines and priorities
● Organized, independent and self-motivated (entrepreneurial), enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization
● Exceptional interpersonal skills to maintain positive internal and external relationships
● Proficient in google Apps, PowerPoint, Excel, Word, Adobe, Smartsheets & CAFM/ARCHIBUS

Education:
Bachelors degree preferred

Required
  • STRATEGIC PLANNING
  • SCENARIO PLANNING
  • ARCHIBUS
Additional
  • CAFM
  • DATA MANAGEMENT
  • DETAIL-ORIENTED
  • DOCUMENTATION
  • DRAFTING
  • EXCEL
  • EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS
  • GOVERNANCE
  • MAPPING
  • MICROSOFT EXCEL
  • MICROSOFT POWERPOINT
  • MICROSOFT WORD
  • POWERPOINT
  • SCHEDULING
  • SPACE PLANNING
  • TOPO
  • WORD