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Architect/Planner II
Ref No.: 18-12767
Location: South San Francisco, California
Job Title: Space Planner
Job Company: Major BioPharma
Job Location: South San Francisco, CA
Job Duration: 2 yr contract; replacement

Job Description:

The Space Planner is responsible for day-to-day interactions with clients on solving space and move requests, ensuring accuracy of occupancy data and supporting the campus planning activities, including Neighborhood Work Environments (‘NWE’) projects.

Job Responsibilities:
● Partner with Planning Managers on Occupancy Planning & related activities for their client group/s, including:
o Scenario planning & option development
o Stack planning
o Block planning, including analysis of office/cube ratios
o Neighborhood planning
o Monitoring day-to-day space utilization
o Adjacency mapping
o Detailed move planning of all group moves (greater than 10 people)

● Partner with Planning Managers on space negotiations and resolutions between client groups

● Member of OAC Project Team and Internal Alignment Team for Neighborhood Work Environment projects for respective client group.
Responsibilities include:
o Develop & manage Participant List
o Storage Plan - programming & relocation
o Ensure coordination between participant move prep activities and construction schedule o Coordinate Ergonomic Team & Legal-Records Retention team for move presentations, trainings, post-move support etc.
o Assist client groups with pre-move activities (Zero Waste Zone set-up, storage programming & relocation, etc.)
o Assist Project Manager, FOM & JLL Partners with coordination of minor facilities related issues
o Update the Integrated Project Schedule (SmartSheet) o Review & maintain Sustaining Database and Sustaining Calendar

● Coordinate day-to-day move requests (ie., transfers, new hires, etc.)

● Communication liaison between client and service provider on GAP projects, post-move activity and/or on a day-to-day basis:
o Furniture key requests
o Comb. device / badge access o Signage –departmental, individual and support spaces o Workspace accessories – in/out boxes, garbage bins, whiteboards etc
o Recycle/shredding bins, both before a move for purging and at move-in
o Storage, break room and mailroom stocking/exiting
o Furniture requests
o Plants
o Signage

● Participate in pre- and post-move walk-throughs to ensure space is per approved scope of work and communicate scope, timing and / or scope changes to customer

● Partner with conference room team and gCAL team on adding and removing conference rooms on calendar

● Occupancy Data Management:
o Conduct periodic occupancy audits to ensure information pertaining to department locations, individuals and configuration of spaces are accurate and up to date in CAFM system
o Ensure any room-use changes are documented and submitted to the CAFM team
o Responsible to submit drafting orders (‘GDO’) to the documentation group for floor plan updates (cubicle and office layouts)
o Manage allocation planning information into the CAFM system and ensure data is kept up to date
o Manage space contact information in the CAFM system

● Partner with Planning Managers in customer communication inclusive of representation at customer, move and project meetings

● Coordinate with the Building Managers to ensure that all spaces campus-wide are clean, free of unwanted furniture and equipment, and well maintained

Job Requirements:
● 2-4 years of experience in Construction Management, Facility Planning, Architecture or Interior Design
● Ability to define problems, collects data, establish facts, and draw valid conclusions
● Exceptional written and verbal communication skills
● Ability to successfully multitask and able to adjust tasks in accordance with changing deadlines and priorities
● Organized, independent and self-motivated (entrepreneurial), enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization
● Exceptional interpersonal skills to maintain positive internal and external relationships
● Proficient in google Apps, PowerPoint, Excel, Word, Adobe, Smartsheets & CAFM/ARCHIBUS

Required
  • ARCHITECTURE
  • SCENARIO PLANNING
  • ARCHIBUS
  • AUDIT
  • MOVE PLANNING
Additional
  • CONSTRUCTION MANAGEMENT
  • AUDITS
  • CAFM
  • DATA MANAGEMENT
  • DATABASE
  • DATABASES
  • DETAIL-ORIENTED
  • DOCUMENTATION
  • DRAFTING
  • ERGONOMIC
  • ERGONOMICS
  • EXCEL
  • EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS
  • LIAISON
  • MAILROOM
  • MAPPING
  • MICROSOFT EXCEL
  • MICROSOFT POWERPOINT
  • MICROSOFT WORD
  • NEW HIRES
  • POWERPOINT
  • PROJECT MANAGER
  • SCHEDULING
  • STOCKING
  • TOPO
  • WORD