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Sr. Administrative Assistant
Ref No.: 18-10812
Location: San Francisco, California
The role provides direct administrative support to the SVP, Innovation Activations & Visa Everywhere Initiative. Support senior leadership as well as general assistance to other team members. This position handles information that is highly confidential nature and requires a strong scheduling background with global meetings, executive calendar management and knowledge/familiarity working on event logistics.

JOB SCOPE
This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems/analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision and requires attention to detail, quick response and the ability to prioritize efficiently

RESPONSIBILITIES
• Manage a complex executive calendar and schedule meetings across time zones with internal/external executives and media and marketing partners
• Reserving executive travel including multi-leg, complicated domestic and international travel and adhere to corporate policy
• Secure event logistics for external presentations, keynote speeches, media interviews and
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.
• Assist SVP and team with coordination of conference/meeting room set-up, catering, and logistical arrangements.
• Manage executive receipts and process expense reports in efficient and timely manner
• Act as a liaison, problem solver, and facilitator as the first contact for the SVP.
• Support projects as needed for senior executive.
• Coordinate and collaborate with other Administrative Assistants/Administrators on functional/regional projects.
Qualifications
• Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 5-7 years of administrative experience supporting a senior leader preferably in a global, public company.
• Excellent planning, organizational and written and verbal communication skills.
• Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail.
• Discretion combined with poise and professionalism in all communications.
• Must be able to exercise exceptional judgment regarding confidential information
• Must be proactive and solution oriented and comfortable supporting an executive and team.
• The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision.
• Advanced proficiency in Microsoft Office, especially Outlook. Experience with Concur.