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Administrative Coordinator I - TRAINING
Ref No.: 18-08864
Location: South San Francisco, California
Job Title: Training/Badging Coordinator
Job Company: Major BioPharma
Job Dept: Design and Construction
Job Location: SSF, CA
Job Duration: 3+ mos contract

Job Description:

This position will be comprised of 3 key support areas:
1) Administrative Support
2) Training and Badging Support
3) Portfolio Management Support

Reporting to the Construction Services Manager, this Administrative Support role will be responsible for assisting the Design and Construction organization in several key front-end project disciplines in support of smooth and efficient project delivery. Executing nearly ~180 projects per year, in a highly collaborate project delivery model; this role is critical in support of early project deliverables and project set-up, contributing to the successful execution of all Design and Construction projects.

Training/Badging Support (50%):
This role will be accountable to the Construction Services Manager. Responsibilities include:
  • Support the Alliance Partners in their training requirements and compliance
  • Track and report training compliance, using a Tableau Dashboard
  • Submit tickets to add/remove training from individual learning plans
  • Support contingent worker on-boarding
  • Manage a suspension/off-boarding process
  • Act as the Badging liaison for Alliance Partners
  • Administer the Project Delivery On-Boarding (PDOB) Training Program
  • Update Training and Badging g-Site
  • Field and trouble shoot general Alliance Partner questions/issues on topics such as: IT compatibility, training, badging, parking, access to secure systems, etc.
Administrative Support (30%):
This role will be accountable to the Design and Construction administrative assistant. Responsibilities include:
  • Submit and follow up on Shopping Carts and Purchase Orders
  • Process GPSOW/GPSOSs
  • Support team members in Calendaring and scheduling meetings
  • Support team catering needs
  • Support admin on large event planning and execution
  • Update weekly g-Doc for contractor bidding, using an external vendor's report (ISN)
Portfolio Management Support (20%):
This role will be accountable to several Design and Construction leads. Responsibilities include:
  • Maintain the PDP Tool – as a member of the PDP review team, utilizing TouchPoint to upload/update documents/templates/forms in support of our PDP (Project Delivery Process) Tool
  • Provide TouchPoint Support
  • Develop and maintain g-Sites
Desired Skills:
Key Strategic Elements:
Candidate should have the ability to promote a proactive approach/culture to project support on multiple levels and have an expressed interest in project delivery. Candidate must be able to develop strong relationships with our business partners (internal and external) and external vendors. Candidate must be attentive to detail and consistency and be proactive in identifying challenges and developing solutions/process improvements. With multiple roles, candidate will need to be able to identify and prioritize daily tasks with minimal guidance.

Key Qualifications:
Candidate should have good written and verbal communication skills, strong organizational skills, possess a collaborative spirit, and have a willingness to collaborate with various internal Genentech business partners as well as external vendors.

1-3 years of experience. SAP, Touchpoint, g-Site experience preferred

Bachelor degree