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Administrative Assistant
Ref No.: 18-08736
Location: Boston, Massachusetts
Job Title: Administrative Assistant
Job Company: Global Pharma
Job Location: Boston, MA
Job Duration: 6 mos contract (This position has a potential for direct placement!)

Job Description:

Performs diversified, administrative support including office processes. Duties are varied and complex and often involving research, analysis and solution development. Assesses office processes and recommends improvements.

Job Responsibilities:
  • Greets visitors and ensures a professional first impression of the Center of Excellence Hematology
  • Administers catering, office supplies, equipment, distribution lists, office logistics
  • Oversees the ordering of COMPANY credit cards, cell phones, and business cards
  • Plans, organizes, and executes staff events such as town hall meetings, lunch and learns, training sessions
  • Plans and organizes R&D guest travel, accommodations & meetings as needed
  • Schedules appointments, travel itineraries, meetings and coordinates related arrangements for employees as needed
  • Representation on the Employee Activity Committee and organizes social outings, events.
  • Administers the Tammy Werner Award Committee and selection process
  • Provides office support and document support when needed
  • Pro-active approach to executing tasks
  • Demonstrated ability to resolve unexpected problems or situations
  • Demonstrated ability to plan and carry out complex tasks with minimal supervision
  • Works well in a team environment
  • Ability to stay calm under pressure

Desired Skills:
  • Strong organization and planning skills
  • Highly proficient with Microsoft Office (Word, Excel, and PowerPoint)
  • Effective verbal, written, and interpersonal skills
  • Ability to multi-task
  • Demonstrates good judgment in decision making

Education:
  • 4 year college degree or equivalent experience