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Arques Facilities Coordinator
Ref No.: 18-08479
Location: Sunnyvale, California
Job Title: Facilities Coordinator
Job Location: Sunnyvale, CA
Duration: 12 Months

Description:
  • Support main lobby, welcome guests & visitors
  • Support day to day facilities operations including ticketing system, and shipping and receiving, mailrooms.
  • Issue office badges for visitors & guest
  • Support Internal department communication
  • Support business card ordering
  • Support conference/conference center room booking
  • Ensure all safety procedures are followed at all times
  • Support/Coordinate event planning; Happy Hour, Breakfast or lunch once a week, food delivery, holiday party
  • Responsible for third party vendor (food/drink vendor)
  • Track spending and implement cost savings for events
  • Responsible for facilities management, including moving of staff, reconfiguring offices and cubicles, office repairs, and equipment moves.
  • Participate on safety team for fire evacuation and emergency training
  • Understanding of office ergonomics.
  • Maintain floor plans that designate location of staff
  • Support new hire setup, inter-office shuffles, company moves, and terminations as it relates to Facilities Services.
  • Assist with the oversight of all third party office services contracts for the facility. This includes office equipment (i.e. fax machines, audio/video, copy machines and printers), office furniture, stationary supplies, off premises furniture storage, beverages and supplies, courier services, and other facilities related office service contracts.
  • Assist with receiving deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements.
  • Seeks to continuously improve processes, systems and overall client satisfaction.
  • Ensures appropriate follow up with customers.
  • Provides direction, information to vendors, service providers and facilities staff as required to ensure excellent coordination and execution of work within facilities with minimal disruption.
Skills/Knowledge:
  • Knowledge of general business management, facilities management, and office support services.
  • Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.
  • Solid managerial skills.
  • Ability to independently develop and manage resources and programs.
  • Knowledge of business planning, goal setting, and budgeting as well as performance evaluations of employees and oversight of contractors.
  • Excellent communications skills and ability to work effectively with others at all levels.
  • Fluency in Microsoft Outlook, Excel, Word
  • Understand and be able to use work ticket management systems
Remarks:
  • Bachelor's degree with a focus in business management preferred, coursework related to the job description, or 2-3 years equivalent experience strongly preferred.
Required:
  • General Business
  • Microsoft Outlook
  • Shipping and Receiving
  • Word
  • Event Planning
Additional:
  • Excel
  • Office Support