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Staffing - Administrative Assistant/Secretary II
Ref No.: 18-07623
Location: Hickory, North Carolina
Position Type:Contract
Job ID: 18-07623
Job Title: Administrative Assistant/Secretary II
Location: 1164 23rd Street SE, Hickory NC-28601
Duration: 6 Months
Department: Cable Technology Location: USA, NC-Hickory

Job Requirement:
To provide administrative support and assistance to OCS Technology and interface with other COC organizations in a professional, efficient and quality manner while operating in full confidence.

Major Roles And Responsibilities
  • Assist the Technology Directors at HMTC and other Technology team members with execution of roles, responsibilities and projects as assigned.
  • Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing e-mail.
  • Coordinate domestic and international travel arrangements as assigned including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.
  • Complete and file expense reports in a timely manner, using the Concur expense system.
  • Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.
  • Responsible for updating and maintaining the Shared File Folders and Sharepoint sites.
  • Assist the team with special projects or needs as requested.
  • Ensure necessary reports, information, etc. are provided in a timely manner to the appropriate areas of the company.
  • Schedule meetings along with domestic and international travel as needed for team
  • Coordinate facility visits as needed.
  • Coordinate logistics and details for departmental events.
  • Manage logistics, agendas and objectives for key visits from Corning or external locations; e.g., delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc.
  • Coordinate updating of departmental org charts and distribute to human resources for posting on the intranet site.
  • Assist with the preparation, publishing and control of highly proprietary documents.
  • Manage confidential and proprietary information with discretion and sound judgment.

Education
  • Two year Associate's Degree in a business related area with minimum 3 years of experience.
  • Professional Certification a plus.

Experience Requirements
  • 3 years+ experience in performing the duties of a professional assistant.

Required Skills
  • Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to Corning and with various cultures, both internal and external. 100% fluent in English – both written and verbal.
  • Must be able to work in a high profile position, handling details of a highly confidential and critical nature.
  • Work effectively as both an individual performer and a team player.
  • Ability to prioritize and handle multiple tasks simultaneously, work efficiently and effectively in a dynamic unstructured environment.
  • Proficiency in using Microsoft Office 2010, including Word, Excel, PowerPoint, Outlook and SharePoint®.
  • Proficiency in Concur expense reporting and travel functions.
  • Detail oriented, conscientious.
  • Ability to maintain composure and professional demeanor at all times.
  • Ability to listen, make wise decisions and act with little direction.
  • Ability to organize and coordinate work schedules and duties.

Desired Skills
  • Picks up on the need to change personal and interpersonal behavior quickly
  • Seeks feedback
  • Dedicated to meeting the expectations and requirements of internal customers
  • Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment
  • Uses rigorous logic and methods to solve difficult problems with effective solutions
  • Willingness to work outside of normal schedule business hours when necessary

Soft Skills:
  • Proactive, demonstrated ability to take the lead and influence the outcome.
  • Eager to take on additional responsibilities outside normal scope of position.
  • Not fearful of acting with minimum planning
  • Establishes and maintains effective relationships with all levels and gains their trust and respect
  • Lives the Corning values