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Admin Assistant IV (Executive) Admin Assistant IV (Executive)
Ref No.: 18-07355
Location: Cambridge, Massachusetts
Highly resourceful team player who can effectively work with staff and senior level managers, other senior level administrative assistants, internal/external. Ensure a smooth and efficient flow of day-to-day operations.
Complex meeting planning, including Senior Management /Executive members assistants on logistics for teleconferences, videoconferences, web-based meetings :
Support to Project Leaders when necessary for meetings with Senior Management
Assist in the structure of calendar agenda and follow-up of action items
Organization of travels (flights, expenses)
Pro-actively manages the calendar, schedules meetings, manages domestic and global meeting logistics and arranges domestic and international travel with both internal teams and external partners
Assist in preparation of reports and presentations when necessary
Ability to work independently and manage specialized projects as appropriate.
Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment
Prioritizes and executes tasks with minimal direction or supervision. Compiles and prepares information for presentations using MS Office software.
Strong communication skills at the senior management level
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Highly resourceful team-player, with the ability to also be extremely effective independently

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Highly resourceful team-player, with the ability to also be extremely effective independently
Ability to work with Word, Excel, Powerpoint & entire Microsoft Office Suite
Pharma or Industry related experience
Hospitality Experience
Customer Service Experience
Experience with Concur/ Travel scheduling
Dynamic Personality