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Executive Asst - Consultant
Ref No.: 18-07299
Location: Toronto, Ontario
Job Title: Executive Asst - Consultant
Duration: 12+ Months Contract (Possible Extensions)
Location: Toronto, ON (M5C 2W1)
 
Description/Comment:
Right now, we are seeking an Executive Assistant in our Toronto office. You will be responsible for supporting the SVP, Deputy General Counsel and her legal team as required in all phases of administrative duties.
 
In addition, you will:
  • Manage detailed and complex global diary (calendar) across multiple time zones and multiple stakeholders
  • Maintain flexible working hours to support executive while travelling different time zones
  • Arrange travel, organize meetings, e-mail and post management of meetings including expenses
  • Monitor incoming mail/email/telephone messages and compose responses accordingly
  • Attend meetings: Produce meeting minutes, action items, due dates, action item ownerships. Follow up with action item owners and ensure completion of action items
  • Proof reading documents, management presentations and proposals
  • Produce and edit corporate documents (including Management Power presentations, Graphs, strategy documents.) utilizing Microsoft office software
  • Organize files and perform filing (both paper and electronic) - maintain all records
  • Management of small projects, staff meetings and communication
  • Ensure staff communications plans globally are adhered to
  • Manage expenses and invoices
  • Serve as external and internal representative of Senior Executive