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Sr. Administrative Assistant Sr. Administrative Assistant
Ref No.: 18-07135
Location: Pleasanton, California
Sr. Administrative Assistant
 
The Sr. Administrative Assistant will work directly with the Executive Assistant to the President and CEO and one or more executives and other Executive Administrative Assistants providing a wide range of confidential, complex and diverse administrative duties.
 
  • Provides heavy calendaring management and meeting facilitation across multiple times zones including WebEx, Video Conferencing and off-site events
  • Coordinates preparation for management meetings to include assistance of document repository to SharePoint, communications regarding logistics and catering
  • Prepares and audits international and domestic expense reports on behalf of the team and ensures compliance with the Sunshine Act and corporate policies
  • Coordinates a high volume of travel for team to include international and domestic trips along with  coordination of visa’s as needed
  • Coordinates and prepares documentation for legal contracts, purchase requisitions, invoice processing, check requests and inter-company cross charge backs while acting as a liaison with the Legal Department, Accounts Payable, Procurement, and Finance
  • Assist with the hiring process for  new Roche or temporary employees to include interview scheduling, TALEO system, recruitment support and  onboarding while acting as a liaison with Hiring Manager, Human Resources, IT and Shared Service Centers
  • Requires knowledge of organizational policies, practices, procedures and acts as a reference to provide guidance
  • Handles sensitive and confidential information with tact, diplomacy, discretion and sound judgment
 
Computer skills:
  • Microsoft Office and SharePoint
  • SAP
  • CHRIS
  • TALEO
  • Google Mail/Calendar
  • iPhone
 
Qualifications and Desired Skills:
  • High school diploma, or equivalent combination of education and work related experience
  • 7 or more years of progressive and directly related administrative support experience supporting within the senior management level and/or above
  • Proficient word processing and all application skills
  • Ability to understand and handle sensitive and confidential matters
  • Strong organizational skills and the ability to work independently on multiple tasks
  • Demonstrates flexibility and adaptability in meeting changing priorities, which may require working overtime
  • Professional demeanor in all written and verbal communication
  • Strong interpersonal skills with a positive customer service orientation