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Executive Assistant I
Ref No.: 18-07082
Location: Seattle, Washington
Position: Executive Assistant I
Location: Seattle, WA
Duration: 6+ Months (W2 ONLY)

Job Description: 

This resource is needed to provide support covering a leave of absence.

Top 3 Skills:
a.) Autonomous bias for action- can trust their judgement
b.) Great communication skills-will be interacting with high level Directors, VPs, SVPs
c.) Ability to multi-task

Day to Day:
-Calendaring
-Managing schedules

What are some of the performance indicators you'll be looking for once this person ramps up?
• Weekly meetings with Directors
• Constant team support and training regularly
• Open, honest, and communicative around growth and development

Team Culture/Valued Principles:
• Bias for action
• Earns trust
• Ownership
• Customer obsession

Interview Schedule:
-30 minute phone screen
- 1.5 hour onsite

Schedule:
• 9-5pm PST- Flexible 40 hours, not OT

Services to be performed:
Client is seeking a self-motivated individual with good judgment, an eye for accuracy, professional integrity, and an exceptional ability to attend to details and get things done.
The successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results that exceed expectations.
This fast-paced team requires someone who looks around corners to plan ahead on behalf of the finance organization and who serves as a firm and steady anchor to ensure that the team remains focused on the important. A sense of humor is a must!

The most successful candidate will be a strong communicator, both verbally and written, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
You will work closely with other Executive Assistants within the organization.
Understanding basic company organization, working relationships, and business partner roles and responsibilities is important as this position will work closely with other assistants across the business and finance team.

· Management of multiple complex calendars and scheduling.
· Thorough understanding of the Annual Finance calendar and how it applies to team deliverables.
· Track and help drive completion of these key deliverables and follow up on outstanding items
· Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
· Act as a liaison for direct reports.
· Work closely with the leadership team, recruiting and other Executive Assistants across the business and finance organizations
· Contribute to longer term Finance projects
· Management of team space, including moves and reconfigurations
· Manage domestic and international travel as needed
· Have fun at work and help others do the same!

Required skills:
· Management of multiple complex calendars and scheduling.
· Track and help drive completion of these key deliverables and follow up on outstanding items.
· Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
· Act as a liaison for direct reports.
· Work closely with the leadership team, recruiting and other Executive Assistants across the business and finance organizations.
· Contribute to longer term Finance projects.
· Management of team space, including moves and reconfigurations.
· Manage domestic and international travel as needed.
· Have fun at work and help others do the same!

Preferred skills:
· Management of multiple complex calendars and scheduling.
· Thorough understanding of the Annual Finance calendar and how it applies to team deliverables
· Track and help drive completion of these key deliverables and follow up on outstanding items
· Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
· Act as a liaison for direct reports
· Work closely with the leadership team, recruiting and other Executive Assistants across the business and finance organizations
· Contribute to longer term Finance projects
· Management of team space, including moves and reconfigurations
· Manage domestic and international travel as needed
· Have fun at work and help others do the same!