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Administrative Assistant
Ref No.: 18-06737
Location: San Rafael, California
The successful candidate will have excellent customer service and team oriented. The ability to work independently in a fast paced environment with strong attention to detail is essential.
• Provide general administrative support to functional management team.
• Proactively schedule and coordinate meetings/conference calls and related activities including A/V and telecom set up, catering, meeting materials preparation and distribution, taking meeting minutes as requested, etc.
• Assist with business travel planning and coordination.
• Prepare expense reports for submission to company application.
• Order and maintain department office supplies.
• Support in the management of conferences and offsite meetings
• Research and gather information for process and project work; and
• Other duties and/or projects as assigned
• Must have expertise in Outlook - with strong Outlook meeting management experience
• Proficiency with standard office software applications (Excel, Word, PowerPoint) and Concur desired.
• Familiarity with LiveLink, SharePoint (Office 365), and Oracle/iProcurement desired.
• Responsiveness to deadlines, detail-oriented, and able to prioritize multiple tasks.
• Excellent communication and interpersonal skills.
• Ability to work both independently and in a team effort.
• Must be available to work on-site in San Rafael, CA.

• Minimum 5 years of related experience in an Administrative Assistant role supporting a large team of people.
• Previous experience within the Biotech or Pharmaceutical Industry is a plus.