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Job Title: Project Coordinator
Job Location: Downers Grove, IL
Job Duration: 6+ Months
Looking for: Downers Grove and Downtown candidates
This Project Coordinator facilitates the execution of Power Utility engineering and construction projects by collaborating with the Project Manager and project team. This position coordinates both externally and with clients and internally with project management for providing solutions in execution of project and program needs. The position will focus on substation, transmission and distribution projects in the utility space. The ideal candidate has the ability to work independently, identify and resolve issues with limited guidance and have a strong entrepreneurial spirit.
Support multiple project managers and project teams.
Understand and work with accounting and financial tools, including software to support project setup, invoicing and forecasting and budgetary controls.
Run project financial reports and identify areas of concern with the project manager.
Provide follow up reports on ARs and unbilled issues as assigned.
Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
Develop new process to support continuous improvement of team and project operations.
Maintain and manage project documentation and associated logs.
Develop procedures pertaining to internal project requirements.
Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
Assist Project Manager in preparation of client contracts and sub-contracts.
Facilitate the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
Manage and coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Administer project closeout activities.
Establish priorities and deadlines on project deliverables.
All other duties as assigned.
Associate's Degree required, Bachelor's degree preferred in a related field or a minimum of 10 years' of directly related experience. Degree should be in field of project or construction management, accounting or finance. Applicable experience may be substituted for degree requirements.
Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
Demonstrated ability to communicate with all levels within an organization.
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