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Office Assistant
Ref No.: 18-04329
Location: Chicago, IL, Illinois
Job Title- Office Assistant
Job Location-Chicago, IL
Job Duration-8+ months contract position

JOB DESCRIPTION-
Downtown Office or Downers Grove
The Office Assistant is responsible for supporting the office operations as directed by the Office Manager. Support the Office Manager in a variety of administrative and operational tasks on a daily basis.
- Assists in coordinating with building management all building maintenance activities.
- Maintain and update filing, inventory, mailing database systems.
- Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
- Provide general clerical support to office activities and provide support services to staff with any project related deadlines. Scan, copy and bind reports, specifications and other requests.
- Prepare power point presentations and monthly reports.
- Prepare agendas and make arrangements for meetings. Prepare conference rooms for clients and meetings.
- Track and log trip tickets for BMcD fleet and rental vehicles
- Handle purchase order requests
- Upload, create and maintain projects using Document Locator
- Prepare/set up audio and video conferencing
- Enter/update data and format within tables
- Burn reports to CD or DVD and create labels
- Maintain office supplies inventory. Maintain paper supply at copiers
- Create and maintain project filing.
- Assist with project set-ups and archive closed projects.
- Distribute mail.
- Coordination of office events and activities.

Requirements:
AS Degree in Business Administration or related field or 5 years related experience. Effective verbal and written communication skills. Proficient in Microsoft Office
EEO/Minorities/Females/Disabled/Veterans