Ref No.: 18-03703
Location: San Francisco, California
Job Title: Admin II
Job Location: San Francisco, CA
Job Duration: 6 + Months Contract


Job Description:
  • We are looking for a sharp, good-humored Administrative Assistant who enjoys working in a constantly changing environment and streamlining a hectic day.
  • You will primarily provide dedicated administrative assistance to several team leads while also providing general support to the leads' team at large.
  • You will be working in a fast-paced, creative environment with passionate team members who are focused on quality and execution.
  • If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.
  • This role supports executives, so a good demeanor and the ability to handle confidential information is a must.
Responsibilities
  • Coordinate both internal and external conference calls, meetings, and events
  • Heavy calendar management in a rapidly and ever-changing environment
  • Plan and execute on-site and off-site meetings, dinners, and events
  • Prepare monthly expense reports for leads and coordinate special projects as needed
  • Set up travel and accommodations for executives or visitors coming to Dropbox
  • Serve as the face of COMPANY on behalf of your leads and help them build great relationships with internal stakeholders and external contacts
Required Experience:
  • 2-4 years experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
  • Experience with heavy calendaring for multiple principals or teams
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Strong Excel, PowerPoint, and Google e-mail/calendar/doc skills
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for COMPANY and helping your leads and their team as it scales