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Admin Assistant I-US
Ref No.: 17-15437
Location: Buffalo, New York
Job Title; Admin Assistant
Location: Buffalo, NY
Duration: 6 months and above

Job Description:

The role holder provides a routine administrative support service to an assigned employee, or group of employees, by carrying out a wide range of duties on a day to day basis.
Key Accountabilities:
  • Under specific direction from their line manager, carry out a variety of administrative tasks in order to support individual and departmental activity.
  • Effectively manage calendars for meetings, workshops, appointments and plan and coordinate travel arrangements.
  • Maintain and update financial & other relevant information, through the use of spreadsheets, systems databases etc. in order to ensure data is accurate and easily accessible.
  • Collect data using a variety of standard sources e.g. company reports, government data and internet and input into standard formats in order to produce accurate reports for use by others. Support the supervisors and union personnel on a daily if needed
  • Respond to customer queries relevant to department in order to ensure immediate response to problems.

Knowledge & Experience Requirements:
  • Associates Degree in Secretarial Science with 4+ years of qualifying experience or equivalent.
  • Strong working knowledge of Microsoft Applications: Word, Excel (formulas & Vlookup) and PowerPoint. Capability Requirements:
  • Takes personal responsibility for correcting problems promptly and communicates effectively with external and internal customers to monitor delivery and satisfaction.
  • Attention to Detail
  • Reviews accuracy of own work and checks that all details are accurate to ensure multiple tasks and projects are completed on time.
  • Analytical Thinking- Identifies basic relationships, with the ability to prepare special reports by combining and summarizing data from several sources.
  • Preferred SAP experience in A/P.
  • Ability to work independently and in group environment