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Staffing - IT Project Administrator
Ref No.: 17-14854
Location: Painted Post, New York
Job Title: Document Controller
Job Location: Painted Post, NY
Job Duration: 1 year plus


Note:
  • Non Exempt position
  • Monday 8AM - 5 PM
  • Candidates must be willing and able to be onsite, no remote work
 
Job responsibilities:
  • The main focus of this job is managing our documents in ACE, (Achieving Continual Excellence The tool is a home grown application that runs on the web and then the documents are stored in Sharepoint). So, Sharepoint experience is key.
  • There isn't' really a project, but rather an on-going role to process requests to add, change or remove documents from the repository.
  • Performs document control activities for IT division globally including maintenance and updating of over 3000 documents.
  • Owner of the document control processes and procedures.
  • Works to improve the document control practices and processes across IT.
  • Responsible for audit planning and management.
  • Plans audits, analyzes audit results and tests auditing programs.
  • Audits information technology (IT) service lines to documented procedures and/or established standards.
  • Determines and recommends improvements to processes and procedures
  • Responsible for awareness, training, and communications associated with document management and audit management
  • Works under general supervision. Follows established procedures. Works primarily with internal company contacts.
  • May take on moderate size projects or several components of a large project.
  • Contributes to the completion of milestones associated with specific projects.
 
Required Skills:
  • Communication/ collaboration skills
  • Written, Verbal, and Training skills
  • Process understanding and ability to identify and deliver process improvements
  • Ability to manage multiple priorities
  • Ability to Learn Quickly and transfer knowledge to others
 
Desired Skills:
  • Project management skills – ability to manage to completion small to medium scale projects
  • ITIL and/or ISO understanding
  • Audit experience
 
Education/Experience:
  • BS in Computer Science or Equivalent
  • 2-3 years industry experience