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Project Coordinator I
Ref No.: 17-14105
Location: Andover, Massachusetts
Role: Project Coordinator I
Location: Andover, MA
Duration: 18+ Months
 
Role Description:
The GCS Project Coordinator role is a dynamic, fast paced position that covers a broad range of project coordination responsibilities. This position will coordinate various projects for GCS.
 
Responsibilities:
  • Coordinate various projects for Global Clinical Supply functional lines.
  • Assist with the logistics and planning of internal GCS meetings as well as off-site events (reserve rooms, prepare agendas, schedule WebEx and videoconferences, distribute meeting materials, arrange catering, manage slide presentations, and prepare meeting minutes).
  • Assist with the management of calendars for GCS leaders/colleagues as required
  • Coordinate domestic and international travel arrangements, including travel VISAs, as well as monitoring travel progress to resolve issues as they arise.
  • Coordinate the interview process for incoming MCPHS University/Pharmaceutical Biopharmaceutical Fellows
  • Provide colleague support for GCS Andover and Medicinal Sciences initiatives where required.
  • Process incoming and outgoing mail, including the handling of correspondence that may be of a sensitive and confidential nature.
  • Understand and follow standard GCS processes, procedures and SOPs as applicable.
  • Process onboarding requirements for new GCS colleagues/contractors in GIDM system, handling IT requirements and space planning.
  • Prepare expense reports and reconcile charges on Pharmaceutical Client statements in Concur.
  • Independently identify and respond to daily inquiries that arise
  • Create and manage check requests as well as process ePay and invoices
  • Manage requests for office supplies
 
Qualifications:
  • Excellent interpersonal, organizational and written as well as verbal communication skills
  • Demonstrated experience managing multiple complex projects with different deadlines simultaneously
  • Ability to prioritize tasks based upon established GCS guidelines and work in a fast-paced environment.
  • Able to work within a team as well as independently in a matrix environment..
  • Possess excellent computer skills and a high level of proficiency in various computer programs including Outlook, Word, PowerPoint, Excel, Business Objects, Ariba, SharePoint and demonstrates the willingness to learn new platforms and software.
  • Ability to perform duties with a high level of professionalism and moderate supervision.
  • Demonstrates a high level of integrity with a professional demeanor and applies excellent judgment when handling confidential information or attending meetings where sensitive information is discussed.
  • Provides support for organizational activities that focus on developing successful internal as well as external partnerships with a strong customer focus.