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Billing Coordinator - Orlando - 6 Month Contract
Ref No.: 17-13621
Location: Orlando, Florida
Position Type:Contract
Experience Level: 3 Years
Job Title: Billing Coordinator
Job Duration: 6 Months with potential extensions
Job Location: Orlando, FL


Job Description:
  • Performs daily billing task s such as processing all department invoices and check requests through various online systems.
  • Monitors and address all billing issues and engages with outside counsel as appropriate.
  • Process all legal department invoices and check requests (with exceptions) through various payment processing systems (i.e. Legal Tracker, Captiva, and AP Concierge).
  • Collaborate with Accounting, Finance, auditors and others to provide appropriate documentation such as, but not limited to copies of XMLs, CFDIs/facturas for our Mexico vendors as appropriate.
  • Review all invoices entered in Legal Tracker as Billing Guideline Reviewer for policy compliance and take appropriate action with each one.
  • Review outside counsel timekeeper rates for attorney approval.
  • Work with Accounting and Treasury teams to process all incoming checks to Legal Department and upkeep related log.
  • Create and run reports via Legal Tracker online system as requested. Monitor and attend to all electronic incoming communication through the Legal Bills Inbox.
  • Prepare and send outgoing communication to outside counsel and internal departments.
  • Maintain and foster positive working relationships with internal and external clients.
  • Provide billing, payment and information requested from associates in other departments, as appropriate/approved by Supervisor.
  • Effectively communicate with all outside firms.
  • Address and resolve billing issues and questions.
  • Route billing information to appropriate parties.
  • Track and record legal billing data in monthly reports (i.e. accruals, monthly accomplishments, etc.).
  • Research payment history and payment status with AP and PeopleSoft. Maintain and update the New Legal Tracker Matter Request form in Formdesk.
  • Collaborate with internal associates to prepare new vendor packets to outside counsel for initial engagement and manage entire process.
  • Responsible for setting up new vendors in all systems, which inculdes initial paperwork with Accounts Payable, creation of firm profile, firm admin matter, and upload firm documents in Legal Tracker.
  • Create new matters and update matter information (i.e. G/L coding, approval routes, budgets, etc.) as appropriate in Legal Tracker.
  • Assign roles and grant matter access to internal and external participants in Legal Tracker.
  • Update and maintain the Master Vendor Contact List.
  • Performs other administrative tasks such as travel arrangements, expense reports, and organize meetings as directed.
  • Attend administrative staff meetings, maintain binder and support administrative team as back-up in the absence of another team member. Support supervisor and manager on special projects.