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Site Operation and Administrative Assistant
Ref No.: 18-01324
Location: Framingham, Massachusetts
Position Type:Contract
Start Date / End Date: 06/04/2018 to 05/29/2020
Job Title: Site Operation and Administrative Assistant
Location: Framingham, MA
Duration: 2 year
Job#: 8132368

Provides administrative and coordination support to local departmental heads and their team members.
Proactively manages calendars, schedules departmental meetings, books offsite meetings and events, organizes teleconferences with global colleagues, coordinates site visits and performs other administrative tasks.
Arranges domestic and international travel for local departmental heads and their team members as requested.
Distributes campus-wide infrastructure email announcements affecting all departments.
Facilitates works order submissions for all departments.
Maintains office equipment and supplies.
Coordinates catering services for meetings (as appropriate) and setup of conference rooms.
Collaborate with Facilities and Space Planning departments on facilities-related business needs and building maintenance.
Assists Senior Site Coordinator with Site CAPEX Asset management.
Assists with communication and public relations of BPD in electronic and printed media; maintains departmental SharePoint.

Strong organizational/communication skills (both verbal and written) required.
Ability to work in a fast paced and rapidly changing environment.
Detail-oriented and able to handle multiple tasks simultaneously.
Experience in interacting with all levels of management and with global colleagues; excellent telephone and in-person skills.
Experience in Concur, SharePoint, MS Office Suite

Associate Degree or higher
3-6 years of experience in administrative duties