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Admin Assistant I
Ref No.: 18-01277
Location: Guaynabo, Puerto Rico
Position Type:Contract
Start Date / End Date: 05/15/2018 to 12/31/2018
Role Responsibilities (As Reception)
• Welcomes visitors upon their arrival, registering and issuing appropriate badging; notifies the proper compamy personnel of their arrival
• Assist visitors with inquiries and gives directions
• Capable of handling large volumes of visitors on site for training and meetings
• Maintain electronic file for registration
• Assist all internal and external visitors with information, luggage, taxi service, and site directions
• Screens calls for Executives, notifying details via-email; answers phone volume
• Assist with tracking badges distributed and reactivates them if necessary
• Ensures permanent badges are in pending status in Lenel, and issues temporary badges for employees and contractors
• Runs a daily report of badges that are missing, returned, issued, and damaged
• Handles mail distribution
• Must be orderly and maintain the reception area
• Record Management: Maintaining thorough, well organized files by scanning finance, accounts payable and customer service documents into Digitalization system and sorting and filing.
• Maintain and update filing/archiving systems as necessary so that documentation meet record retention policy and facilitate retrieval.
• Ensure all documents is organized and filed in a proper matter and in a timely manner.
• Keep Record Management On-site and Off-site for the company at optimal level.
• Support with all documents transactions and keep track for each document from filing on-site until on-site or off-site document destruction.

Skills
• Organized and detailed oriented
• Strong telephone and customer service skills
• Ability to remain customer focused at all times
• Able to use good judgment and utilize critical thinking skills
• Alert and ready to report medical and or security emergencies to management
• Must have the ability to follow precise instructions in a professional manner
• Ability to effectively communicate courteously with customers, employees, contractors, and visitors
• Must have strong computer skills with knowledge of Microsoft Word Documents, Outlook, Digitalization system, SAP
• Possess verbal and written communication skills. English and Spanish
• Prior experience as a Customer Service, Inventory Management

Education
HS Diploma. College degree preferred not required. Experience: 1 to 3 years