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Admin Assistant II (Pipeline in NJ)
Ref No.: 18-00576
Location: Bridgewater, New Jersey
Position Type:Contract
Start Date / End Date: 11/05/2018 to 12/31/2019
Aequor Technologies is pipelining for Admin Assistants in NJ for job opportunities with our Pharma clients in New Jersey.

Below is just a sample job description.

General administrative support to approximately 15 EM NA professionals, including but not limited to:
Planning and coordination of offsite group meetings
Scheduling meetings (including conference rooms) with internal and external attendees
Sets up and maintains department files and records, e.g., contracts, e-rooms (including access for internal and external users). Acts as e-room coordinator.
Provide phone coverage for senior EM NA staff
Provide assistance with acquiring/repair of technology equipment (laptop, phones)
Act as focal point for required technology upgrades (laptops, cell phones)
Arrange travel schedules and reservations for multiple associates. Provide available flights, ground transportation, hotel, then schedule through Concur or directly with BCD travel
Prepare expense reports in Concur for senior EM NA staff
Arrange ground transportation and hotel reservations for external visitors
Order office supplies, business cards etc.
Manage and provide input as needed to group services requests, catering requests, technology requests
Assist staff with questions related to software application or other technology information. Liaise with Help Desk to resolve issues
Preparation of FedEx mailings of signed documents to Customers
Other administrative duties as assigned

Administrative support of the Quality Management System, including but not limited to:
Coordination and maintenance of EM NA training activities (filing, review for missing content)
Coordination and maintenance of EM NA job descriptions (filing, review for missing content, initiation of annual review)
Administrative maintenance of EM NA SOPs and associated documents (hard copy and electronic filing, distribution)
Administrative maintenance of EM NA paper change controls
Administrative maintenance of EM NA Annual Product Reviews (hard copy and electronic filing)
Dossier review initiative
Filing and maintenance of QA specifications into e-room from CD
Input product testing (Sklice) information into spreadsheet from data sheets obtained from external manufacturing
Create and filing of Product information for EM NA QA
Other administrative duties as assigned

HS Diploma. College degree preferred