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Admin Assistant II
Ref No.: 18-00533
Location: Duluth, Georgia
Position Type:Contract
Start Date / End Date: 03/12/2018 to 03/10/2019
Major responsibilities:
Process and manage departmental transactions, purchase orders and invoices.
Update and manage departmental calendar PTO calendar.
Maintain office and equipment supply inventory.
Complete employee on and off boarding and work space transitions.
Reserve conference rooms, schedule meetings (in person and teleconference) and manage departmental catering.
Distribute departmental mail.
Complete weekly update and distribution of the field sales sheet to the designated teams.
Update and manage the VTS Veterinarian’s weekly schedule.
Check departmental voicemail boxes and any assigned Pharmacovigilance (PV) pools to ensure callback messages are delegated and case updates are completed.
Check incoming departmental fax pools for delegation, update corresponding PV case(s), and notify appropriate team member of case update.
Update PV cases with product replacement shipping information.
Manage shared mailboxes to ensure timely response provided which includes attaching documents to cases and distribution of escalated cases to appropriate team members.
Complete any assigned additional tasks in support of the department in a timely manner.

Required Qualifications:
3+ years of administrative assistant experience.
Excellent written and verbal communication skills.
Superior organizational, multi-tasking, analytical, judgment and interpersonal skills.
Proficient in Microsoft Outlook, Excel, Power Point, and Word. Oracle experience is preferred.
Strong work ethic and self-motivated.
Ability to perform at a very high level in a team based environment.
Strong typing skills.

High School Diploma
Work Hours:
9:00am-6:00pm, Monday-Friday.
Office is closed in observance of all major holidays.
Tardiness is not tolerated. Interested candidates should consider the commute time to the Duluth office before accepting an offer. Chronic tardiness will result in contract termination.
Ability to assimilate to all aspects of the corporate environment.
Daily dress code is business casual.