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Executive Assistant
Ref No.: 20-00335
Location: San Jose, California
Call notes:

3 VPS - legal and conpliance

very quick and fast



shift gears

outlook PPT


admin tasks



legal dept law firm experience

is a plus

no answering phones


agenda for meetings


go to attitude

team player

3-5 yrs of expoerence

Carlson Wagonlit for travel

Visa awarness of diffrent country will be plus

Title- Executive Assistant
Location- San Jose CA
Job ID- 20-00335
Duration -12 months
Contract -W2 only
Job Description
  • This is a replacement for an AWF who has moved and is no longer able to support the role.
  • This AWF will be helping out with 3 VPs, specifically the VP of Legal. Personality is important,
  • This Executive Assistant needs to be able to fit in with the client company culture and the VPs they will be assisting who are all outgoing, good energy, and bubbly.
  • There is a preference to someone with experience in the legal background, whether that be working admin in a legal office or supporting legal VPs.
  • Fast learner Wants to get involved in more than admin work. 3-5 years' experience
  • Fit Client company culture, need to be outgoing and have a good energy Microsoft Office Proficient (Plus) with handling Travel Reimbursement and other travel items Strong verbal communication skills
  • Aids executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive.
  • Advises individuals inside and outside the organization on the executive views on major policies or current issues facing the organization.
  • Contacts or responds to contacts from high ranking individuals who may be from large national or international firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion.
  • Notes commitments made by executives during meetings and arranges for staff implementation.
  • On own initiative, arranges for staff members to represent organization at meetings and conferences.
  • Reads outgoing correspondence for executive.
  • Approval and alerts writers to any conflicts or departure from policies or executive's viewpoints.
  • In executive’s absence, ensures that requests for action or information are relayed to the appropriate staff member.
  • As needed, interprets request, helps implement action, and decides whether executive should be notified of important or emergency matters.
  • Analyses unit operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures.
  • Prepares reports including conclusions and recommendations for solution ofoperational and administrative problems.
  • Issues and interprets operating policies.
  • Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
  • May compose and sign correspondence for executive. May serve as the executive's representative at meetings and express the executive's viewpoints at such meetings.
Raghu Mysore
Sunrise Systems Inc.
Transforming Business. Enhancing Careers
105 Fieldcrest Ave Suite# 504, Edison, NJ 08837 USA
Desk: 732-272-0336